Executive Assistant

Our Company

We’re Hitachi Digital Services, a global digital solutions and transformation business with a bold vision of our world’s potential. We’re people-centric and here to power good. Every day, we future-proof urban spaces, conserve natural resources, protect rainforests, and save lives. This is a world where innovation, technology, and deep expertise come together to take our company and customers from what’s now to what’s next. We make it happen through the power of acceleration.

Imagine the sheer breadth of talent it takes to bring a better tomorrow closer to today. We don’t expect you to ‘fit’ every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.

Job Description

Meet Our Team

At Hitachi Digital Services, we are helping enterprises transform through digital innovation, data, cloud, AI, and enterprise technology solutions. Our leaders work across global teams, customers, and strategic partners to deliver impactful business outcomes. We are looking for a highly organized, proactive, and professional Executive Assistant who can seamlessly support senior leadership, manage complex priorities, and serve as a trusted partner to executives operating in a fast-paced, global environment.

What You'll Bring to the Team

• 5+ years of experience supporting C-level executives, Senior Vice Presidents, or Global Business Leaders.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Experience managing complex calendars across multiple time zones and global stakeholders.
• Strong verbal and written communication skills with a high degree of professionalism and discretion.
• Proven ability to handle confidential and sensitive information with integrity.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, and Excel, good to have G-Suite
• Experience coordinating executive meetings, leadership reviews, board-level presentations, and strategic offsite events.
• Strong problem-solving skills, attention to detail, and ability to anticipate executive needs.
• Experience working in a technology, consulting, digital services, or enterprise environment is preferred.
• Bachelor's degree preferred or equivalent professional experience.

What You'll Be Doing

• Provide comprehensive executive support to senior leadership, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Manage complex scheduling requirements across multiple geographies, ensuring optimal use of executive time.
• Coordinate executive leadership meetings, business reviews, customer engagements, and strategic planning sessions.
• Prepare meeting agendas, presentations, reports, briefing materials, and follow-up action items.
• Serve as a liaison between executives, internal teams, customers, partners, and external stakeholders.
• Handle domestic and international travel arrangements, including itineraries, accommodations, visa coordination, and logistics.
• Track and manage executive action items, key deliverables, and business priorities to ensure timely completion.
• Support leadership communications, including preparation of correspondence, announcements, and organizational updates.
• Assist with budget tracking, procurement requests, expense management, and vendor coordination.
• Organize leadership events, town halls, offsite meetings, customer visits, and executive workshops.
• Drive operational excellence by improving administrative processes and identifying opportunities for efficiency.
• Maintain strict confidentiality while handling sensitive business, personnel, and strategic information.

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About Us

We’re a global, team of innovators. Together, we harness engineering excellence and passion to co-create meaningful solutions to complex challenges. We turn organizations into data-driven leaders that can make a positive impact on their industries and society. If you believe that innovation can bring a better tomorrow closer to today, this is the place for you.

Fostering innovation through diverse perspectives

Hitachi is a global company operating across a wide range of industries and regions. One of the things that sets Hitachi apart is the diversity of our business and people, which drives our innovation and growth.

We are committed to building an inclusive culture based on mutual respect and merit-based systems. We believe that when people feel valued, heard, and safe to express themselves, they do their best work.

How we look after you

We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.

We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.