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Executive Assistant (Bilingual Japanese and English)

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Location: Santa Clara, California, United States
Job ID: 1021159HV
Date Posted: Oct 18, 2022
Segment: IT
Business Unit: Hitachi Vantara
Company Name: Hitachi Vantara Corporation
Profession (Job Category): Other

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Meet The Team

100% on-site position at the Santa Clara office, but will consider 1 or 2 days to work remotely if needed.

The Executive Assistant will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and sensitivity for multiple executives. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

This position is with Hitachi Digital, a subsidiary of Hitachi, Ltd. and not with Hitachi Vantara.

What You Will Be Doing
  • Manage an extremely active calendar of appointments; completing expense reports; composing and preparing
  • correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Anticipates the executives' needs and proactively brings together appropriate people and resources to support the executive in addressing these issues.
  • Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; adjusting plans.
  • Enhances executives' and company's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
  • Manage logistics of Product off-site meeting and assists with any department meetings as needed.
  • Managing external contacts; proactively understanding who they are, who the primary contacts are and keeping track of periodic communication needed for primary contacts.
  • Improves quality results by studying, evaluating, and re-designing processes, implementing changes.
  • Effectively handle product related activities and communications with a high degree of professionalism, accuracy, and confidentiality.
  • Perform additional duties as assigned.

What You Bring To The Team
  • Fluent level Japanese language is REQUIRED to communicate with Japanese executives .
  • 5+ years of executive administrative support experience.
  • Excellent verbal and superior writing and report presentation skills are essential.
  • Polished professional having experience (minimum 5 years) supporting high level executives.
  • High level of professionalism and demonstrated ability to handle confidential information is crucial.
  • Demonstrated success where personal results and accountability are evident.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong sense of teamwork.
  • Can operate independently and remotely from a supervisor.
  • Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel.
  • Proficient with technology including mobile devices.

Our Company

Hitachi Digital, a U.S. subsidiary of Hitachi Ltd. is a part of the Global Hitachi family. We balance innovation with an open, friendly culture and the backing of a long-established parent company, known for its ethical reputation. We guide customers from what's now to what's next by unlocking the value of their data and applications to solve their digital challenges, achieving outcomes that benefit both business and society.

Our people are our biggest asset, they drive our innovation advantage and we strive to offer a flexible and collaborative workplace where they can thrive. Diversity of thought is welcomed and our employee base is represented by several active Employee Resource Group communities. We offer industry leading benefits packages (flexible working, generous pension and private healthcare) and promote a creative and inclusive culture. If driving real change gives you a sense of pride and you are passionate about powering social good, we'd love to hear from you.

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. With Japanese roots going back over 100 years, our culture is founded on the values of our parent company expressed as the Hitachi Spirit:

Wa - Harmony, Trust, Respect

Makoto - Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin - Pioneering Spirit, Challenge
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