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Office Administrator

Location: Istanbul Turkey
Job ID: R0012450
Date Posted: Dec 1, 2022
Segment: Others (Including Headquarters and R&D )
Business Unit: Hitachi Regional Headquarters
Company Name: Hitachi Europe S.r.l. (Italy)
Profession (Job Category): Administration & Facilities
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Primary Responsibilities:


  • Raise non trade and trade customer invoices in SAP (Hitachi group companies' monthly service invoices and customer invoices), arrange necessary SAP postings.
  • New customer & supplier creations in SAP, make bank account changes/updates
  • Create new Purchase Requisition and Purchase Orders for suppliers payments.
  • Manage advance payments with customers and bonds from banks.
  • Send supplier invoices to account payable team.
  • Trade functions in SAP (Create customer, create material, create sales area, create sales order, create trade purchase requisition, create trade purchase order, goods receipt).
  • Raise e-invoices to customers via local accounting portal (Nes PORTAL).
  • Follow-up local tax payments (such as environment tax etc.), info submissions to government/tax authorities.
  • Complete  yearly mandatory E-Tuys (Electronic Incentive Implementation and Foreign Capital Information System) submission to government.
  • Manage e-ledger process each month.
  • Support HEU Italy F&A for month-end financial closings.
  • Manage local credit insurance process with global supplier Attradius Turkey.

Export Control  & Due Diligence:

  • Complete Export Control Reviews when required from MK data check website.
  • Due Diligence Contact for Turkey. 


  • Keep personnel files.
  • Keep staff annual leave records.
  • New recruitments start up process coordination with HR, ITG and  payroll consultant in Turkey. 
  • Arrange lunch payments, health insurance, gift cards, private pension payments receipts and shares all these payroll related data with related parties. (with PwC payroll team).
  • Make/Renew yearly corporate memberships.
  • Visitor's logistics support (hotel, pick up, flight arrangements etc).
  • Office staff travel support (hotel, pick up, flight, wi-fi modem for Japan visits etc).
  • Event administration.
  • Handling emails sent to  [email protected] such as dealing with customers who is asking distributors info,  having complaints about products/services, asking various support).
  • Manage PC renewal follow-up.
  • Manage car rentals contract renewals/ get offers when required.

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