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Sales Planning Coordinator

Location: Farmington Hills, Michigan, United States
Job ID: R0013008
Date Posted: Nov 6, 2022
Segment: Smart Life
Business Unit: Hitachi Automotive
Company Name: Hitachi Astemo Americas, Inc.
Profession (Job Category): Sales, Marketing & Product Management
Job Type (Experience Level): Entry Level
Job Schedule: Full time
Remote: No

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Description

General Responsibilities:

Lead the following Sales Contract Management activities:

  • Complete the training to become an expert user in the Astemo Contract Review System
  • Complete training to access and download customer production contracts from online portals
  • Download production contracts from customer portals
  • Receive customer production contracts from sales account managers
  • Initiate contract reviews utilizing Contract Review System
  • Follow up with account managers to complete contract reviews within specified time periods
  • Work with plant sites to ensure pricing they use is the official approved pricing
  • Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Contract Review System
  • Set up and ongoing maintenance of customer tool asset management information database
  • Ongoing follow-up with account managers, procurement, and design engineering to support tooling order reconciliation tasks
  • Generate monthly contract status and tooling status reports
  • Support the transition to the global contract management system in Salesforce

Lead the following Prototype Order Management activities:

  • Complete the training to become an expert user of the Astemo Prototype Tracking System (PTS)
  • Complete training necessary to access and download prototype orders via customer portals
  • Update prototype delivery status information on customer portals as necessary
  • Work with the sales account managers and design engineering (as necessary) to initiate internal prototype orders
  • Follow up with the plant sites, program management, sales, and design engineering to ensure orders are received and being managed to meet required delivery dates
  • Update prototype order status within the PTS system and upload all necessary files
  • Work with shipping/receiving to ensure orders are properly received in and appropriate forms are used
  • Initiate purchase orders to Astemo sites as necessary
  • Ensure drop ship orders from Astemo overseas sites are properly managed with appropriate documents
  • Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Prototype Tracking System

Lead the following Price Maintenance activities:

  • Ongoing maintenance of product pricing in ERP system throughout the month
  • Download and utilize pricing reports from ERP system
  • Verification that all entered pricing is approved and on contract
  • Work with sales account managers, accounting, and production planning to confirm pricing effective dates, part numbers and shipment status
  • Enter pricing for production and prototype contracts that have been approved in the Contract Management System
  • Ensure all products have pricing entered in ERP system at month end closing

Additional Responsibilities

  • Support accounting during quarterly inventory reviews
  • Complete training to use Astemo Salesforce Customer Relationship Management (CRM) System
  • Download customer scorecard reports and distribute internally
  • Initiate continuous improvement actions that lead to process improvement and metrics gain

Qualifications

Job Requirements:

  • Business or database management/analysis experience preferred
  • Ability to manage complex projects that include large data sets
  • Experience utilizing query tools and creation of reports using various report writer programs
  • Must maintain accuracy and possess the ability to ensure data quality and integrity
  • Must be self-motivated and have excellent planning and organization skills
  • Must be able to lead activities as well as support as an effective team member
  • Experience in dealing with multiple projects and excellent communication skills are a must
  • Must be proficient in the use of EXCEL and have some experience with Powerpoint

Education:  Bachelors in Business Administration (BSBA or BBA) or related business degree

Experience:  Minimum of 3 years’ experience working in a corporate business environment

Job level determined by various factors such as organization size, responsibility, career stage, and capabilities.

Supervisory Responsibilities:  n/a

Working conditions:

  • Physical Demands: Required to sit or stand for long periods of time. The employee may occasionally lift and/or move up to 10 pounds.
  • Travel: Domestic and international may be required as needed.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected] Queries other than accommodation requests will not be responded to.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected]. Queries other than accommodation requests will not be responded to.

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