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Accounts Payable Analyst

Location: Schaumburg, Illinois, United States
Job ID: R0013425
Date Posted: Nov 6, 2022
Segment: Smart Life
Business Unit: Hitachi High-Technologies
Company Name: Hitachi High-Tech America, Inc.
Profession (Job Category): Finance
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Description

Accounts Payable Analyst                  

In response to the COVID-19 pandemic, Hitachi High-Tech America, Inc. adopts, implements, and updates certain safety protocols in its efforts to promote a healthy and safe workplace for the well-being of our employees, their families, and visitors to our facilities, and to pursue continuity of the Company’s business operations. Where permitted by law, new hires will be required to disclose and certify COVID-19 vaccination status shortly after hire.

WORK STYLE DESIGNATION:      Hybrid (+50% Remote)

WORK STYLE REQUIREMENT:    Thursdays in Office (Weekly)

WORK LOCATION:                         Schaumburg, IL (CGO) Office

POSITION SUMMARY

This position is responsible for the accounts payable and cash payment processes relating to Concur and Travel & Entertainment (T & E) activities. Key functions include reviewing and analyzing disbursement documents submitted by sales division employees, ensuring that proper approval is contained on the documents, and that payments are made according to established payment policies and procedures. The individual in this position must also adhere to compliance with Annual Audit requests and Sarbanes-Oxley procedures.  The individual is required to drive effective communication between Finance and Divisional Employees in order to create positive working relationship.   The individual in this role will handle large dollar transactions, therefore accuracy, thoroughness and organization are skills highly required. 

PRIMARY RESPONSIBILITIES

Concur Expense Maintenance & Processing  

Approve reports that have been audited by our 3rd party auditor.

Respond to daily questions and inquiries from 3rd party auditor.  Questions can relate to expense reports and any maintenance related issues with Concur and SAP.

Provide 3rd party auditor with directions and inform them of any changes that could affect their work process and schedule.

Provide customer service to employees as it relates to Concur questions or questions on Expense Payments.

Two Concur ACH payment runs a week.

Maintain File for reports extracted from Concur daily.

Maintain File quarterly controlling early/late expenses.

Monthly Concur Accrual.

DR/CR backup for any expenses from Concur to be charged to HHT.

Monthly Concur Workload Analysis in 1st term of fiscal year.

Setup mileage rates from IRS & Update in Concur.

Maintain/update organizational data in Concur as needed. (i.e. cost centers, office locations, g/l accounts).

 Employee Setup/Maintenance in Finance Systems

Maintain New/Change/Leave Employees in Concur.

Maintain New/Change/Leave Employees in Egencia.

Maintain New/Change/Leave Employees in AMEX.

 AMEX Setup/Maintenance

Request T&E cards for employees based on application.

Request purchasing cards for Divisions/Offices based on application.

Monthly Delinquency Reports.

Download from AMEX and Upload into Basware the Purchasing Card charges weekly.

Assist Employees with any questions or issues with AMEX cards.

                             

Egencia Setup/Maintenance Assist Employees with any questions or issues with Egencia. Maintain Reports for usage rates, online adoption, etc. Provide Reports to CRT group for annual reporting they must provide. Maintain/update organizational data in Egencia as needed. (i.e., cost centers, office locations, company messaging).

Miscellaneous Activities Detail Expense Analysis for Common Cost, ADM and DIV. Car Allowance Reports to 3rd Party Vendor. Customer Billing as needed (comes through Concur Expenses). Cross-Training amongst A/P Team. Other duties as assigned.

EDUCATION, LICENSES, AND/OR CERTIFICATION REQUIREMENTS

  • Bachelor’s degree in Accounting and or Finance preferred

EXPERIENCE AND TRAVEL REQUIREMENTS

  • Minimum 3 years related corporate accounting experience

SKILLS AND ABILITIES REQUIREMENTS

SAFETY REQUIREMENTS

·Knowledge of GAAP,IFRS, GAAS, Sarbanes Oxley, and financial reporting requirements

  • Strong computer skills required, Advanced Microsoft Excel Skills, Word, SAP a plus, Basware a plus
  • Excellent verbal and written communication skills
  • Accuracy – ability to perform work accurately, thoroughly, timely)
  • Critical Thinker – ability to initiate and carry out change
  • Organization – highly organized person required – ability to maintain proper files/records and the ability to prioritize tasks and work

PHYSICAL AND MENTAL REQUIREMENTS

Check/Add as needed; indicate codes NOFC (see below)

Physical Abilities Lift /Carry

_O _ Stand

_O _ Walk

_C _ Sit 

_C_  Handling / Fingering 

_O_  Reach Above Shoulder

_  Climb or Crawl

_N_ Squat or Kneel

Lifting or Moving

_O_10 lbs or less

_N_ 11-20 lbs

_N_ 21-50 lbs

_N_ 51-100 lbs

_N_ Over 100 lbs

Maximum one person weight lift of no more than 50 pounds under ideal conditions. Requires at least a two-man lift or more if lifting conditions are not ideal or more than 50 pounds, unless lifting device is used that can reduce the load to a safe level.

Push / Pull

_O _ 12 lbs or less

_N _ 13-25 lbs.

_N _ 26-40 lbs

_N _ 41-100 lbs

Other:

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected]

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