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Document Controller & Administration assistant

Location: Madrid, Madrid, Spain
Job ID: R0012461
Date Posted: Nov 4, 2022
Segment: Mobility
Business Unit: Hitachi Rail
Company Name: Hitachi Rail Espana S.L.
Profession (Job Category): Other
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Hitachi Rail is looking for one enthusiastic self-motivated Document Controller & Administration assistant who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Madrid- Spain.

Who We Are

Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signaling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 14,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions.

Mission: Documents Analysis and records on assigned Projects


  • Feed the Project documentation archive (formal letters, minute of meetings, etc.)
  • Ensure analysis and records of Project documents and Contract administration (providing analysis, keeping records…)
  • Ensure the preparation of Letters or reporting for the Project
  • Manages an Open Item List for all the communications to be sent to the customer to reply to formal communication received
  • Ensure the management of Project document control in the project share point
  • Ensure T&L requests and procedures are duly followed
  • Ensure the process for the monthly time-sheets
  • Prepare the physical monthly report that includes: to collect information from internal areas and  consolidating the relevant information to send formally to the Client according to the interface procedure

Required Skills/ Knowledge

  • Excellent MS Office proficiency
  • Good managing of relations with colleagues and external suppliers
  • Time and priority management abilities
  • Drafting of technical documentation
  • Previous experience in rail could be a plus

Education / Qualifications

U Technical Degree or Equivalent Technical Background

2-3 years of experience in the role


Good Spanish and English proficiency, Italian is a nice to have


Hitachi Rail employees enjoy a comprehensive benefits package including Competitive Pay, Medical Insurance, Short & Long Term Disability, Life & Accident Insurance, Flexible Spending Accounts, Savings Plan, and Paid Vacation. We also offer a number of Work/Life Programs such as Flextime and a variety of Training and Development opportunities.

We thank all applicants for their interest; however, only those under consideration will be contacted. Join us at www.Hitachi

It is our commitment at Hitachi Rail to create a diverse environment and we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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