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AP / AR Administrator - 6 month FTC

Location: Newton Aycliffe, Durham County, United Kingdom
Job ID: R0014315
Date Posted: Mar 10, 2023
Segment: Energy
Business Unit: Hitachi Rail
Company Name: Hitachi Rail Limited
Profession (Job Category): Other
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Your new role

Here at Hitachi Rail we have a great opportunity for an experienced Finance professional to join the team as an AP and AR Admin. Reporting directly to the AP and AR Coordinator, as the AP and AR Admin you will be responsible for the effective, efficient and accurate financial and administrative operations in relation to P2P and billing processes.

As the AP and AR Admin you will review all invoices for appropriate 3 way matching and prepare batches of invoices for processing and address unmatched invoices along with maintaining a comprehensive log of invoices received.


Who we are

Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions. We are working to Inspire the Next – and this is your chance to be part of it.

At Hitachi Rail you will find a passionate and collaborative environment. We operate according to our values of Harmony, Sincerity and Pioneering Spirit. As such, we work closely as a team and empower our colleagues to take ownership and become creative in our pursuit of excellence. We take pride in the contribution we make to society and we always act with integrity and fairness towards our customers, suppliers and colleagues.

Why Hitachi Rail?

Here at Hitachi Rail we value the importance of all of our employees, if you would like to join our fantastic organisation you could be entitled to:

  • Competitive salary
  • Annual Performance bonus paid on discretionary basis.
  • 25 days holiday
  • Pension scheme with contributions up to 9%
  • Private medical insurance
  • Personal Accident insurance
  • Group Income protection
  • Group Life Insurance
  • Employee Assistance Programme

We also offer additional perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.

About you…

It is our expectation that successful applicants should be able to demonstrate all of the essential requirements listed below:

Essential Requirements

  • Previous experience of AP and AR processes with SAP system
  • Experience with a manufacturing and/or project based company
  • Exposure to high volumes of purchase invoices
  • Detail oriented, professional attitude and reliable
  • Possess strong organizational and time management skills
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures
  • A solid working knowledge of Microsoft Word, Outlook and Excel.
  • Ability to communicate effectively both orally and in writing
  • Commitment to working as part of a team

Desirable Requirements

  • Experience of working with outsource service providers
  • Experience of and commitment to the effective implementation of equal opportunities and CSR policies.
  • An understanding of health and safety requirements of a working environment

Role responsibilities include…

  • Verify accuracy of postings to supplier accounts GL accounts and cost centres
  • Manage all elements of supplier accounts, include:

  • Set up and maintain supplier account master
  • Organise reconciliation of supplier statements, research and correct discrepancies
  • Reconcile processed work by verifying entries
  • Carry out monthly reconciliation of supplier account and solve outstanding transactions

  • Deal with supplier account queries in timely manner and maintain good working relationship with both internal and external stakeholders.  
  • Analyse reasons for invoice queries and work to streamline the internal P2P process with interacting other departments.
  • Assist with cleansing requirement within P2P process
  • Assist with generation of the payment run proposal
  • Verify sales invoice applications raised by the business and create sales invoices
  • Generate recharge and other invoices to Hitachi group companies
  • Assist in month end closing
  • Scan and file all necessary financial documents including invoices.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Ad-hoc duties to support the finance department as required

If you like the sound of the above and feel energised by the idea of joining a great brand at a moment of exciting expansion, please apply now. We look forward to hearing from you!


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