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Site administrator

Location: Brisbane, Queensland, Australia
Job ID: R0016097
Date Posted: Mar 21, 2023
Segment: Energy
Business Unit: Hitachi Rail
Company Name: Hitachi Rail STS Australia Pty Ltd
Profession (Job Category): Administration & Facilities
Job Type (Experience Level): Senior Management
Job Schedule: Full time
Remote: No

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POSITION:     Site Administrator Brisbane

If you are looking for a fast track to a satisfying career in a high impact role, this is it. With record-breaking investment in rail infrastructure and networks to support more liveable and sustainable cities and communities across Australia, we’re expanding our team to meet the demands of our growing project portfolio

Long term role – immediate start

Based in Brisbane, you will be part of dynamic, innovative and collaborative team renowned for its world-class thinking and solutions. As Site Administrator you will be working to support the all the site requirements of the ETCS L2 project. You will work closely with the Senior Construction Manager to ensure the ETCS L2 project is delivered to a high standard.

Key Responsibilities include but not limited to:

The key accountabilities of the role include but are not limited to:

  • Maintain efficient filing and archiving system in accordance with organisation procedures and quality control frameworks.
  • Coordinate all site visitor and site mobilisation requests.
  • Coordinate all Project and Site Inductions.
  • Procurement and management of PPE for Project related personnel.
  • Raising and managing Purchase Requisitions, Purchase Orders and processing invoices.
  • Arrange training in accordance with specific competency requirements.
  • Order and maintain stationery supplies and other miscellaneous office items required on site.
  • Coordinate mail and courier package distribution, photocopying, opening mail and alerting team members of urgent or important matters.
  • Assist with meeting minute taking for project meetings as requested.
  • Maintain Rail Industry Worker database
  • Assist with the national rollout of a competency database currently under development.
  • Monitor / maintain project vehicle servicing and maintenance
  • Provide administrative assistance to the Senior Construction Manager.


  • 3 + Years’ experience in a similar role
  • Demonstrated organisational and time management skills.
  • Competent in MS Office suite of programs.
  • Outstanding planning and organisational skills.
  • Experience in management of purchase orders and basic fiscal reconciliation.

Choose to unlock your full POTENTIAL. Apply today.

Employee Benefits

This is a fantastic opportunity to be part of a Global Company that offers a great work life balance, a sociable, fun and collaborative working environment. There are opportunities to upskill and further progress your career with training and development available.

About Hitachi Rail

Hitachi Rail is a fully integrated, global provider of turnkey rail solutions across rolling stock, signalling, operation, service and maintenance, digital technology and turnkey with a presence in 38 countries, across 11 manufacturing sites on three continents and over 13,000 employees. Hitachi Rail is headquartered in London, UK and is ultimately wholly owned by Hitachi Ltd.  Our engineering heritage and culture is rooted in Japan, where our first steam and electric locomotives were built in the early 1920s. We continue to deliver the most current Shinkansen for Japan’s railways and have successfully exported our technology and expertise to multiple rolling stock projects across the globe - from high speed, tram and metro to driverless technologies for passengers and freight.


Hitachi Rail is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from all nationalities, genders, and cultural backgrounds, including Aboriginal and Torres Strait Islanders are encouraged to apply.

Please note, screening and interviews may take place prior to the advertised close date.

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