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Country Trade Compliance Officer

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Location: Bogota, Cundinamarca, Colombia
Job ID: CO54291109
Date Posted: Sep 25, 2023
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Profession (Job Category): Customer Service & Contact Center Operations
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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General information: The mission of the Colombia based CTCO is to support Country and regional (CL, AR, PE) Management in ensuring that all Local Businesses conduct their activities in line with Hitachi Energy Trade policies and guidelines, as well as to drive and coordinate the local implementation of Hitachi Energy`s Global Trade Program. Key focus is the oversight of compliance with all applicable customs, sanctions and export control regulations and to regularly update local management and Global Trade Compliance/Trade Management on (potential) risk areas. Additionally, the CTCO provides local and regional business hands-on support in case of trade related issues, guidance in compliance improvement initiatives and the pursuit of strategic trade objectives. The CTCO reports directly to the Regional Head of Trade Management (RHTM). Performance reviews are conducted by the RHTM, with input from Head of Global Trade Compliance (HGTC). Functional targets are set by HGTM. The CTCO consults the HGTC in case of questions on trade compliance and follows instructions on trade compliance, as communicated by HGTC. In case the CTCO is located in a Lead Country, the CTCO will be the main support for other countries under Lead Country Concept. Responsibilities: 1. Authorities, Export Control and Customs Compliance Serve as single point of contact for local (national) trade compliance authorities and country management (respectively lead local business management) in handling trade compliance relating to Hitachi Energy (deemed) exports, cross-border shipments, customers or vendors. 2. Governance, Instructions and Procedures Ensure the creation and maintenance of written trade compliance standards and procedures for all Local Businesses addressing all applicable export control, sanctions, and customs requirements. In relation to sanction compliance/export control, set screening standards (Sanctioned Party List/Embargo/Product), implement guidelines for the preparation and submission of export license applications and manage, review and ensure the proper release of SAP GTS blocks, where feasible / applicable through delegation of release to local TCO`s and in line with segregation-of-duty requirements. Ensure transaction-based compliance with regulatory customs requirements (country-of-origin, classification, valuation and other). Cooperate closely with staff in related domains to ensure seamless connection between overall trade compliance and day-to-day operations, including master data requirements, supplier qualifications etc. Ensure development, implementation and use of an efficient (communication) platform to drive trade compliance. 3. Archiving, audit trail Oversee trade related archiving requirements, ensure that trade compliance records are kept and retrievable, as defined in the relevant instructions and regulations. 4. Customs and Export Control Classification Ensure, through appointed business-based Product Classification Engineers (PCEs) and responsible local business management, that all imported and exported products, software and technologies are properly classified with respect to relevant national and international export control regulations and national tariff / commodity classification. Assisting in classification for special transactions, as needed. Ensure maintenance of classification and audit trail in relevant systems (GTS, DMS and SAP or similar systems). 5. Jointly with IS and local business management, ensure the effective use of Hitachi Energy`s custom and trade compliance management systems (i.e. SAP's GTS and Document Management System), ensuring the efficient implementation of the automated screening solution, as well as the customs management functionalities, for both imports and exports. 6. Trade Compliance Governance & Risk Management Develop and implement a strategy to monitor, manage and mitigate trade compliance related risks and opportunities, including close cooperation with customs operations staff and the preparation and use of regular local internal trade reviews (audits of trade compliance) in the Local Businesses. Notify Local Business management, Group Trade Compliance and Trade Management and in-house legal counsel of any suspected trade compliance violation. Oversee trade facilitation programs, manage and administrate authorizations and permits. Support audits of Hitachi Energy Group trade compliance and relevant authorities, supervise follow-up actions. 7. Implement a trade compliance training program to ensure basic knowledge and awareness across the entire local organization and raise specific expertise where needed, in line with the Hitachi Energy Global Trade Program (incl. training framework). 8. Reporting, Communication Provide country management (respectively Lead Business management), and Group Trade Management periodic updates regarding the status of the local trade compliance program and on significant changes in applicable trade regulations. Communicate trade compliance updates and promote general awareness of trade compliance in the local organization. Maintain Local Trade Compliance page on Hitachi Energy`s intranet (TC SharePoint) and country specific Trade handbook (complementary to global Trade Handbook). Organize regular (at least quarterly) trade compliance interface (e.g. calls) for the trade compliance community in the country. 9. Budget and performance targets Ensure that Trade Compliance targets are achieved. Deliver on budget and targets within the framework. 10. People leadership and development Ensure, with HR and local business management support, that Trade Compliance is properly organized, staffed, skilled and directed, at local business level. Guide, motivate and develop nominated TCO`s within HR policies, for the benefit of both Hitachi Energy and the employee. Your background: Education: Bachelor's Degree, certification in Export Compliance preferred but not required. Languages: Native Spanish / English Proficient Expertise (Years): 5 to 10 years in Leadership roles, leading a team The CTCO must have several years of experience with business processes and a good understanding of end-to-end supply chain process, risk management and logistics. Minimum 8 years Export Compliance experience or 10 years experience in Trade Compliance overall. Knowledge of export control and customs rules and regulations is essential, but there is room for development of expertise in the start-up phase for the role. Capability to train and advice local business TCO's and Management on trade compliance topics and requirements to fulfil for a compliant business model and related business engagement and projects. Helpful, not mandatory: technical knowledge of products, software and applied technologies in the scope of the local Businesses (willingness to learn should be there).

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by calling a Hitachi Energy HR Representative at 1-888-504-2007 or by sending an email to: [email protected]. Resumes and applications will not be accepted in this manner.

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