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Documentation Specialist

Location: Kaohsiung, Kaohsiung City, Taiwan
Job ID: R0020798
Date Posted: Sep 21, 2023
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Profession (Job Category): Other
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Mission statement:

Documentation Specialist responsibilities include working with colleagues to ensure the consistency of documents, training employees on document usage, and organizing documents according to requirements of project under execution and preparation. Ultimately, it is required to work with team members across the organization to ensure documents are organized and easily accessible for both side of contract and sub-contractors.


  • You will outline a long-term storage strategy for documents and drawings.

  • You will adhere to regulatory requirements.

  • You will train employees on efficient documentation usage.

  • You will assist with both internal and external audits.

  • You will ensure documentation integrity.

  • You will control access to documents.

  • You will organize an archiving system.

  • You will label, sort, and categorize document for ease of use.

  • You will retrieve documents upon request.

  • You will work with colleagues to ensure consistency of documentation practice across the company.

  • You will remove document that are obsolete.

  • You will utilize storage software and applications for electronic filing.

  • You will perform transcription and conversion work.

  • You will proofread documents upon request.

  • Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

  • Proven work experience as a Documentation Specialist or similar role.

  • Outstanding organizational skills.

  • Multitasking ability & good interpersonal skills.

  • Attention to detail of project in progress.

  • Excellent written and verbal communication.

  • Basic level of English for write and reading in work function.

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