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Lead Contract Manager

Location: Beynost, Ain, France
Job ID: R0020517
Date Posted: Sep 28, 2023
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Company Name: HITACHI ENERGY FRANCE
Profession (Job Category): Legal, Compliance & Audit
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: Yes

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Description

  • Responsible for all aspects of contract management from tendering to the final execution, keeping to internal standard procedures and current market trends to attract new business.
    Key areas of responsibility:
    Developing contract strategy and project proposals based on the policies, requirements, budgets and timescales, ensuring that they meet the agreed technical standards.
    Identifying, discussing, negotiating and reviewing the contract baseline (such as terms and conditions etc.) and other documentation incorporated within the contract and ensuring its compliance to maximize financial and operational performance and risk reduction.
    Ensuring contractual and risk management relating to all commercial aspects, (such as payments, claims, variation orders, etc.), certifying all activities are executed in a timely and accurate manner, protecting the main parties interests throughout the project(s) lifecycle.
    Documenting any changes/amendments that may occur during the contract execution by creating and maintaining a contract database, whilst assessing and monitoring the success/deviations of the contract to identify any required changes and devising plans to implement them.
    Verifying that parties have fulfilled all contractual obligations in defending and enforcing claims, developing the negotiation strategy as well as conducting training sessions for the team where applicable.
    A Specialist Professional (P4) is a recognized subject matter expert in job area typically obtained through advanced education and work experience. Responsibilities typically include:
    Managing large projects or processes with limited oversight from manager.
    Coaching, reviewing and delegating work to lower level professionals.
    Problems faced are difficult and often complex.
  • Job Description

    Responsible for all aspects of contract management from tendering to the final execution, keeping to internal standard procedures and current
    market trends to attract new business.
    Key areas of responsibility:
    Developing contract strategy and project proposals based on the policies, requirements, budgets and timescales, ensuring that they meet the
    agreed technical standards.
    Identifying, discussing, negotiating and reviewing the contract baseline (such as terms and conditions etc.) and other documentation
    incorporated within the contract and ensuring its compliance to maximize financial and operational performance and risk reduction.
    Ensuring contractual and risk management relating to all commercial aspects, (such as payments, claims, variation orders, etc.), certifying all
    activities are executed in a timely and accurate manner, protecting the main parties interests throughout the project(s) lifecycle.
    Documenting any changes/amendments that may occur during the contract execution by creating and maintaining a contract database, whilst
    assessing and monitoring the success/deviations of the contract to identify any required changes and devising plans to implement them.
    Verifying that parties have fulfilled all contractual obligations in defending and enforcing claims, developing the negotiation strategy as well as
    conducting training sessions for the team where applicable.
    A Specialist Professional (P4) is a recognized subject matter expert in job area typically obtained through advanced education and work
    experience. Responsibilities typically include:
    Managing large projects or processes with limited oversight from manager.
    Coaching, reviewing and delegating work to lower level professionals.
    Problems faced are difficult and often complex.

    Lead Contract Manager (France)
    Hitachi Energy (HE) is a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable, and modern
    energy for all. We help keep your lights on, the factories running, our hospitals and schools open. Come as you are and prepare to get better
    as you learn from others. Bring your passion, bring your energy, and plug into a team that appreciates a simple truth: Diversity + Collaboration
    = Innovation
    You as a Lead Contract Manager, will be part of Power Grids, Grid Integration (PGGI) business based in (TBD), France, with analytical,
    hands-on and autonomous approach, you contribute to the successful performance of Contract Management in the assigned project. You are
    a reliable partner, when it comes to the day-to-day contract administration and project execution, flow-down and preparation of
    subcontracts/purchase orders. You will be ensuring contract and risk management activities are timely and accurately executed protecting
    HE’s interests throughout project(s) lifecycle.
    Do you enjoy working in teams to enhance their performance through your competence? Are you looking for a position, where you can work
    and interface with various business and project disciplines and work as a part of a Contract Management team? If so, we look forward to
    receiving your application.
    Your responsibilities
    Ensuring that own assigned portfolio of contracts or specific project(s) (back-office or at the site) follow contract and claim
    management methodologies in accordance with applicable procedures.

    • Provides guidance and leadership on contract-related matters to cross-functional project team members.
    Developing contract strategy based on HE’s policies, customer requirements, and the overall executing strategy considering
    risk, pricing, scope, and schedule.

    Identifying the contract baseline (including terms and conditions, specifications, drawings, estimate, proposal, schedule and
    other documents incorporated in the contract) and highlighting areas of opportunities and potential risk.

    Ensuring timely and accurate execution of commercial aspects in portfolio of contracts / subcontracts (e.g., payments, claims,
    variation orders, warranties, provisions, guarantees, etc.).

    • Verifying that all parties to the contract have fulfilled their contractual obligations and there are no responsibilities outstanding.
    • Assessing the success of the contract and determines if there are any lessons learned for future contracting.
    • Documenting and communicating to all relevant parties any deficiencies found as part of the closeout process.
    Establishing and enforcing standard methodologies in portfolio of contracts to identify, notify, enforce or defend changes /
    claims (passive/active) coming from / towards third parties.

    In concert with HE Legal, develops the negotiation strategy and supports negotiations. Supports HE Legal in handling dispute
    resolution, litigation and arbitration proceedings. Notifies and liaises with HE Legal to report major claims and keeps HE Legal
    updated on any critical development during project execution.

    Supporting in drafting of Contracts, Subcontracts and Supply Contracts and ensuring that relevant (supply / sub) contracts
    contain appropriate contract terms to protect HE's interest including flow-down of main contract terms.

    • Analyzing contract terms to highlight areas of potential opportunity and risk.
    • Seeking advice from HE Legal to draft, negotiating and finalizing agreements during the Project Execution phases.
    • Developing and implementing risk mitigation and opportunity plans in collaboration with relevant stakeholders.
    Ensures insurance provisions within the contract are adhered to and coordinates with Insurance Risk Management regarding
    occurrences that may be covered by customer / third-party, or HE provided insurance. Supporting Insurance Risk
    Management in producing damage reports.

    Seeking advice from HE Legal/Export Control to ensure accurate handling of all export control matters regarding restrictions
    on exports, applicable destination laws considering countries, customers or products involved and the respective laws and HE
    regulations.

    Safety & Integrity: Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own
    actions while caring for your colleagues and the business.

    Your background:
    • Ability to read, write, speak and negotiate in French and English. Any additional language is a plus.
    • Working knowledge/hands-on experience on contracts executed under French law within the French market.

    Bachelor’s degree in Engineering, Quantity Surveying, Business Administration, Economics or Law.
    Preferably 10 years or more hands-on experience in EPC projects within the fields of power generation, substations, converter
    stations, grid integration, transmission or similar industrial plant within a Contract Management and Subcontract Management
    functions (with emphasis on civil and electrical installations interfaces).

    Demonstrating successful experience in processing, managing and administrating varying sizes, types and complexity of
    contractual agreements during the execution and closing stages of projects lifecycle.

    • Previous experience in the French power transmission/grid projects is highly desirable.
    Solid experience in project’s change management, claim management and contract-related legal issues and the possible
    effects in the relevant areas of responsibility regarding proposal stage and/or project execution.

    Ability to interface and negotiate with customers and subcontractors regarding all matters related to contracts and projects
    including those related to the review and process of changes.
    • Ability to work in a corporate office and/or project site environment.

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