Hub Executive Assistant

Description

You as a Hub Executive Assistant will be part of Hitachi Energy business based in Dubai, UAE. You will be focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive.

Your responsibilities:

• Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements. Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.
• Incumbent with some or all the following responsibilities should be mapped one career level higher: Have greater knowledge of the organization (i.e., financial processes, authorization processes, etc.). Have ownership of the executive’s agenda/schedule (oversees access to executives).
• Typically, in contact with internal and external executives. Bilingual. May do some research and basic authoring/drafting of documents and correspondence.
• Appling practical knowledge of job area typically obtained through advanced education and work experience.
• May require the following proficiency: Works independently with general supervision.
• Problems faced are difficult but typically not complex.
• May influence others within the job area through explanation of facts, policies, and practices.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background 

• A bachelor’s degree in relevant field.
• Proficiency in both spoken & written English language is required.