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Project Document Controller

Location: Chennai, Tamil Nadu, India
Job ID: R0028723
Date Posted: Sep 28, 2023
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Profession (Job Category): Project/Program Management
Job Type (Experience Level): Entry Level
Job Schedule: Full time
Remote: No

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Job Description

General Information:

Business Information:

The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 1500 skilled engineers who focus on tendering, engineering, planning, procurement, functional system testing, installation supervision and commissioning. However, over the last decade, it has evolved to become the largest engineering hub. The India Operations Centre is a key aspect of the Power Grids business Power Up transformation program. The Hitachi Energy Indian Operations Center team at Chennai supports Hitachi Energy’s units in more than 40 countries across a wide portfolio of all the four business units in Power Grid business. To date, the team has executed engineering and commissioning for projects in more than 80 countries.

Mission Statement:

Performs document control and records management on behalf of project user groups. Includes maintenance and delivery of records/data management services and systems, which may include: maintenance of files, archiving, and management of repositories. An Entry Professional (P1) applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: Work is closely supervised. Problems faced are not typically difficult or complex. Explains facts, policies and practices related to job area.

Your Responsibilities:

· Handling of all documents from Internal and External Suppliers

· Sending documents for information and approval both Internal and End Customers

· Sort, Structure and put together the Site Documentation, both electronically and paper

Tender Phase:

  • Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head’s.

  • Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.

  • Proper follow-up with other departments to submit the documents.

  • Organize the files in a folder structure in the softcopy Binders.


Project Phase:

  • Should have experience in contract reading and understand the Customer documentation requirements.

  • Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the Sub Suppliers

  • Upload the documents into the Document Management System (EDMS)

  • Maintain the complete Project Documentation Status

  • Communicate with Project Manager and Departments for Clarifications and Suggestions

  • Proper follow-up with other departments to submit the documents.

  • Distribute the documents to various departments for Review & Approval

  • Send the documents by Transmittal for Customer Review & Approval

  • Adding the documents into e-Room (web-based database, Easy access for the members in different locations)

  • Organize the files in a folder structure in the softcopy Binder.

  • Print out the drawings as hard copies and insert them into binders, if needed

Your Background:

  • Any Degree (Non-Engineering) / Diploma

  • 5-8 Years of Experience

  • Basic understanding of Engineering Documentation.

  • Handling the Electronic Document Management System (EDMS).

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