Sales Administrator

Description

Sales Administrator

Responsibilities:

• Manage all incoming phone, email and web-based/internet sales leads and assign in Salesforce.
• Prepare and manage weekly, monthly, and quarterly reports for sales team.
• Monitor PO approvals and act as needed to ensure approval within 24 hours of receipt.
• Create training schedules, set up meeting invites, create training binders.
• Operate general office equipment for various applications, such as database and document management and word processing.
• Process expense reports for business travel, events, and other office-related expenses.
• Assist with SD/VP travel arrangements.
• Sort and distribute mail daily.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, maintaining documents, or preparing reports as requested.
• Maintain scheduling and event calendars as well as coordinate events.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.
• Support customer visits (travel/lodging).
• Support Salesforce team as needed.
• Support Sales Team as needed.
• Assist with Special Projects as assigned by Sales VPs.​
• Work with Purchasing and Marketing to maintain the Sales Swag inventory.
• Manage Customer giveaways and distribution including season tickets for sporting events.
• Attend weekly Sales and Marketing meeting and take meeting minutes.
• Manage Sales and Marketing Organizational Chart.
• Mark quotes as sent/set up jobs
• Complete Customer Initiated Questionnaires

Note: This list of responsibilities is by no means inclusive; however, it is intended to be a guideline for activities.

Qualifications:

• Associates degree or advanced education; Bachelor’s degree preferred.
• 3-5 years’ experience in a professional working environment highly
• Experience providing administrative support to multiple parties
• Advanced knowledge of Microsoft Word, PowerPoint and Excel (formulas, pivot tables), Outlook (calendar scheduling) and Concur (creating and managing travel arrangements); Microsoft certification a
• Strong focus on detail and accuracy of work with the ability to take on full ownership of assigned
• Strong interpersonal and project/time management
• History of excellent written and verbal
• Ability to handle sensitive material and maintain
• Strong organizational skills and flexibility to handle multiple
• Proven ability to work effectively and efficiently in a fast-paced environment while having strong attention to
• Ability to occasionally lift and carry objects weighing up to 25 pounds. Duties include packing, re-stocking and carrying