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Site Administrator - FIFO

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Location: Karratha, Western Australia, Australia
Job ID: R0030731
Date Posted: Oct 6, 2023
Segment: Green Energy & Mobility
Business Unit: Hitachi Rail
Profession (Job Category): Administration & Facilities
Job Type (Experience Level): Entry Level
Job Schedule: Full time
Remote: No

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Hitachi Rail’s reach is global, but its business is local - with success built on investing in the people and communities that it serves. With over 14,000 employees in 38 countries, the company is growing and looking to recruit diverse talent now.

In light of our continued growth, we are seeking applications for a Site Administrator who has experience working in remote project sites.

This is a permanent full-time FIFO position based in the Northwest of WA on a 14:7 roster rotating through Perth.

Accountabilities include but are not limited to the following:

  • Obtain site clearance and complete mobilisation for large number of employees, visitor, and contractors to site;
  • Manage flights and accommodation bookings for all personnel, visitors and contractors with detailed record keeping across multiple systems;
  • Maintain accurate rosters for all personnel movements, including management of conditional formatting and upkeep of excel documents;
  • Coordinate Airport Transfers;
  • Creating and submitting approved payroll including leave forms, cash out, ad hoc related task, ensuring correct data management and deadlines are achieved;
  • Create and manage purchase requisitions, receipting of invoices ensuring correct information/rates are recorded;
  • Maintain confidentiality of information and records;
  • Detailed data management and filing;
  • Other ad-hoc administrative duties;
  • Accommodation and flight forecasting, identifying issues;
  • Provide administration support in all areas to support the team;
  • Ensure accurate and on time completion of delegated tasks from the Construction Manager and Commissioning Manager;
  • Assist with site travel for Perth Office staff;
  • Other ad hoc duties as required.


  • Current C class driver’s license.
  • Certificate IV in Business, Administration, or a related area.
  • Efficiency using the full Microsoft Office suite
  • Efficiency using SAP and INX program
  • Strong administration background
  • Ability to meet deadlines and timeframes
  • Ability to work in a busy environment and under pressure
  • Positive and friendly manner in supporting employees, contractors, and visitors at all levels
  • Respecting privacy and confidentiality in dealing with employee matters and information.
  • Strong interpersonal and communication skills
  • A team player and willing to work autonomously
  • Flexible approach and attitude
  • Ability to multitask and manage work output with constant interruptions.
  • A willingness and enthusiasm to embrace new task and training opportunities to support the responsibilities of this position.
  • Successfully pass a Pre-Employment Medical

Choose to unlock your full POTENTIAL. Apply today.

Should you wish to have more information, please connect with our TA team through [email protected]

Employee Benefits

This is a fantastic opportunity to be part of a Global Company that offers a great work life balance, a sociable, fun and collaborative working environment. There are opportunities to upskill and further progress your career with training and development available.

About Hitachi Rail

Hitachi Rail is a fully integrated, global provider of turnkey rail solutions across rolling stock, signalling, operation, service and maintenance, digital technology and turnkey with a presence in 38 countries, across 11 manufacturing sites on three continents and over 13,000 employees. Hitachi Rail is headquartered in London, UK and is ultimately wholly owned by Hitachi Ltd.  Our engineering heritage and culture is rooted in Japan, where our first steam and electric locomotives were built in the early 1920s. We continue to deliver the most current Shinkansen for Japan’s railways and have successfully exported our technology and expertise to multiple rolling stock projects across the globe - from high speed, tram and metro to driverless technologies for passengers and freight. 


Hitachi Rail is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from all nationalities, genders, and cultural backgrounds, including Aboriginal and Torres Strait Islanders are encouraged to apply.

Please note, screening and interviews may take place prior to the advertised close date.


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