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Admin Supervisor

Location: Dammam, Ash Sharqīyah, Saudi Arabia
Job ID: R0035669
Date Posted: Dec 7, 2023
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Profession (Job Category): Production & Skilled Trades
Job Type (Experience Level): Management
Job Schedule: Full time
Remote: No

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You as an Admin Supervisor will be part of Hitachi Energy High Voltage Business based in Dammam, Saudi Arabia. You will be planning and controlling production schedules and coordinating with material requirements to ensure a controlled flow of approved materials. Estimating and scheduling the human resources, tools, and equipment needed for the production process. Researching, evaluating, and recommending changes to production processes, systems, technology, or equipment to enhance organization's production capabilities.

Your responsibilities  

  • Administrative Team Management: Supervising and leading a team of administrative staff responsible for various office and clerical tasks within the warehouse.
  • Documentation and Records: Ensuring the accurate and organized maintenance of records, such as inventory documentation, shipment records, and other warehouse-related paperwork.
  • Data Entry: Overseeing data entry activities related to inventory, orders, receipts, and other warehouse data using software or spreadsheets.
  • Inventory Control: Collaborating with the inventory management team to ensure that inventory data is up-to date, accurate, and matches the physical stock.
  • Reporting: Preparing regular reports on warehouse performance, administrative metrics, and any relevant KPIs.
  • Compliance: Ensuring that administrative procedures adhere to industry regulations, safety standards, and company policies.
  • Communication: Coordinating and communicating with other departments, such as operations, logistics, and management, to support the smooth flow of warehouse activities.
  • Training and Development: Providing training and guidance to administrative staff, ensuring they are well versed in warehouse processes and procedures.
  • Problem-Solving: Identifying and addressing administrative issues and discrepancies, collaborating with teams to find solutions.
  • Equipment and Software: Managing and maintaining administrative tools, software, and office equipment used within the warehouse.
  • Cost Management: Monitoring and controlling administrative expenses, optimizing processes for cost-efficiency.
  • Process Improvement: Identifying opportunities to streamline administrative processes, reduce errors, and improve overall efficiency.
  • Safety and Integrity: Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

  • A bachelor’s degree or higher Diploma in relevant field.
  • 2+ years of experience in relevant background.
  • Proficiency in both spoken and written English language is required.
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