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On-Site Service Coordinator

Location: Beijing Shi, China
Job ID: R0035357
Date Posted: Nov 30, 2023
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Profession (Job Category): IT, Telecom & Internet
Job Type (Experience Level): Management
Job Schedule: Full time
Remote: No

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Mission statement:

In your role as the OSS Coordinator, your responsibilities will encompass hiring and onboarding OSS specialists at various Hitachi Energy locations. You'll oversee the induction processes and ensure that training materials are current. Additionally, you will take charge of more intricate incidents and cases to provide support to the OSS team. As a Single Point of Contact (SPOC), you'll also liaise with other product and support groups as part of our incident management process.

Your responsibilities:

  • You will supervise and manage the functional oversight of designated OSS specialists, including both internal and external team members.
  • You will develop, maintain, and publish relevant OSS knowledge articles within the SNOW platform.
  • You will ensure site-related communications are kept up to date, such as Pit Stop, organizational charts, and announcements.
  • You will be responsible for overseeing resource planning and management tasks, including managing absence calendars, backfills, leaves, and events, and dispatching site coverage.
  • You will gather critical information concerning OSS operations, including the latest technological developments, and communicate with the wider team.
  • You will identify issues and propose service improvements to OSS Regional Managers.
  • You will actively participate in resolving complex problems and major incidents as part of incident management.
  • You will coordinate with resources to support off-site meetings and events, particularly those occurring outside regular working hours.
  • You will be responsible for monitoring the workload of OSS engineers and adjusting resource allocation as required.
  • You will be responsible for monitoring and managing OSS assignment groups within the ServiceNow platform.
  • Provides a monthly summary of service performance, including highlights, lowlights, ticket summaries, key performance indicators (KPIs), and prolonged tickets.
  • You will be responsible for the distribution of information to OSS engineers from other departments within the organization.
  • You will ensure compliance with Health and safety requirements, ethical standards, code of conduct, and moral principles.
  • You will verify that the necessary IT equipment, tools, and access permissions are provided to OSS engineers.
  • Recommends and implements measures to improve operations and customer service. 
  • Living Hitachi Energy’s core values of safety and integrity means taking responsibility for your actions while caring for your colleagues and the business.

Your background:

  • Bachelor’s degree or formal qualification in IT completed from an accredited university or college OR completed an apprenticeship in the field of IT.
  • A minimum of five years of professional experience in IT support, with a track record of leading and managing teams of at least five individuals for a minimum of two years.
  • Holds a valid ITIL certification.
  • Excellent communication skills, both written and verbal, including the ability to communicate effectively with both business and technical audiences in the local language and English.
  • bring an outstanding customer service orientation as well as proven interpersonal and communication skills.
  • Experience in process management improvement in a technical environment 
  • Legal authorization to work in the applied location is required. We will not sponsor individuals for employment visas now or in the future for this role.
  • Proficiency in both spoken & and written English language is required.
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