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Project Support - Railway projects

Location: Solna, Stockholms län, Sweden
Job ID: R0036668
Date Posted: Jan 25, 2024
Segment: Green Energy & Mobility
Business Unit: Hitachi Rail
Profession (Job Category): Other
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Hitachi Rail is looking for a passionate Project Support, who is driven to exceed expectations in an international environment. Do you want to be a part of prestigious projects whose outcome will affect a lot of people every day? Then the role as Project Support at Hitachi Rail STS might be something for you!

Hitachi Rail is now looking for this key position to strengthen their Project Management organization within the railway business. The company is in an exciting period with interesting projects.

In your role, you will be overall responsible for a project, when it comes to budget, scope and planning challenges together with your team.  Your projects should be managed like it’s own business, so you have the accountability and mindset to run a project through leadership, delegation and stakeholder management.

About us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Everything we do here is full of life. And we´re committed to developing infrastructure that benefits even more people. From the iconic bullet train in Japan, to sustainable metro systems in Europe and inspiring the next generation in North America. We´re connecting, evolving, protecting and investing in even more. And there´s so much for you to get involved in, learn from, and flourish doing.

Working with us in Sweden

Solna (Stockholm) is the Hitachi Rail headquarters in Scandinavia.

A diverse, inclusive and responsible culture is the root of our company where we consider hiring the right people and treating them well, as key factors of our sustainable success.

We are looking for enthusiastic and motivated people with pioneering spirits, driven by customer satisfaction and company global growth.

As member of the global Hitachi Rail group, you may be offered to take part in global projects and to team-up with colleagues from around the world.

Benefits: In Sweden our employees are offered a comprehensive benefits package including Competitive Pay and Pension, as well as Flextime and a variety of Training and Development opportunities.

The ideal candidate will have a background in project/document administration, SharePoint, and Microsoft Office (Word and Excel).
Fluency in English and Swedish is mandatory, and experience with Project Wise (IDA), Project Place, and Teamcenter is highly desirable.

About the Role:

As a Project Support, you will play a central role in supporting the achievement of project objectives within the terms and conditions of the projects, while also implementing STS policy and procedural requirements.

Your key responsibilities will include:

  • Communication Management:
    • Managing formal and informal correspondence within projects
    • Managing project-specific tools (common mailboxes, SharePoint sites, communication logs, etc.)
    • Performing deliveries of documentation, comments to documents, letters, memos, MoMs, etc.
    • Interfacing with the project administrator on the customer side
    • Contributing to the communication plan
  • Document Management:
    • Planning of documentation with the project team
    • Creating the planned documents in Teamcenter
    • Contributing to the documentation plan and list
    • Contributing to the project management plan and document management plan
    • Creating minutes of meeting and other project-related documentation (letters, memos, etc.)
  • Configuration Management:
    • Managing the document list
    • Identifying configuration items and baselines for the project
    • Creating Teamcenter structure with PE
    • Creating baselines with PE, PM, and planner
    • Managing configuration items
    • Checking the consistency of baselines
    • Freezing parts in TC with PE
    • Creating and managing PBSEs in TC
  • Sales Order Management:
    • Managing purchase orders project related
    • Coordinating with PE, PM, and supply chain to have the right information
    • Coordinating with the controller to create the sales order
    • External communication with the customers


  • Required:
    • Experience in project/document administration
    • Proficient in SharePoint
    • Fluency in English and Swedish
    • Microsoft Office fluency (minimum: Word & Excel)
  • Desirable:
    • Experience with Project Wise (IDA), Project Place, and Teamcenter
    • Excellent organizational and time management skills
    • Ability to work independently and as part of a team
    • Excellent communication and interpersonal skills
    • Ability to work in an international environment

      Join us at www.Hitachi

      It is our commitment at Hitachi Rail to create a diverse environment and we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

      Union representatives: 

      SACO Ann Christin Bengtsson   [email protected]

      Unionen Yang Wang  [email protected]

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