Executive Assistant to Global Head of Service (f/m/d)

Description

We are looking for a versatile Executive Assistant who will be focused on supporting the Global Head of Service as well his direct leadership team in their day-to-day office activities. You are a seasoned Executive Assistant eager to work in a dynamic environment? Then you are our candidate!

Tasks:

• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the Executive
• Editing, proofing, formatting, document design/production, form filling, and data entry. Scheduling/coordinating meetings, diaries, and travel arrangements
• Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources
• Handling of confidential business and personnel information
• Organizational knowledge (i.e., financial processes, authorization processes, etc.)

Requirements:

• Excellent communication and organization skills
• Ownership of the executive’s agenda/schedule (oversees access to executives)
• Great stakeholder management skills
• Bilingual, fluency in English and German, Japanese is a plus
• Broad experience in mastering the discipline typically obtained through advanced education and work experience, ideally 8 years+