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Contract Manager

Location: Chennai, Tamil Nadu, India
Job ID: R0038327
Date Posted: Feb 19, 2024
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Profession (Job Category): Legal, Compliance & Audit
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Main Accountabilities:

1. Contract portfolio - governance -Ensures the portfolio of contracts in the business follows contract and claim

management methodologies in accordance with internal standard procedures.

2. Tender preparation and negotiations - Reviews and comments on commercial and technical tender terms

and conditions. Develops contract strategy based on Hitachi’s policies, customer requirements, and the overall

execution strategy taking into account risk, pricing, scope, and schedule.

3. Contract execution (from project kick-off to project closure) - Identifies the contract baseline (including

terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated

in the contract) and highlights areas of potential risk. Ensures timely and accurate execution of commercial aspects in portfolio of contracts (i.e. payments, claims, variation orders, warranties, provisions, guarantees, etc.).

4. Contract closure - Verifies that both parties to the contract have fulfilled their contractual obligations and there

are no responsibilities outstanding. Assesses success of the contract and determines if there are any lessons

learned for future contracting. Documents and communicates to all appropriate parties any deficiencies found as

part of the closeout process.

5. Contract and claims - Establishes and enforces standard change methodologies in portfolio of contracts to

identify changes and quantify the additional time and compensation due to Hitachi per the contract, defines approval requirements and communicates changes to the customer. Enforces and defends Hitachi's contractual

interests against customer and suppliers during the whole of a project life cycle, including monitoring and assessment of changes and deviations, as well as defending and enforcing claims. In concert with Legal, develops the

negotiation strategy and supports negotiations. Supports Legal handling formal dispute resolution, litigation and

arbitration. Notifies and liaises with Legal to report major claims and keeps Legal updated of any critical development during project execution.

6. Purchasing - Supports drafting of Purchase Orders, Contracts and Subcontracts and ensures that relevant

(sub) contracts contain appropriate contract terms to protect Hitachi’s interest, including flow-down of main con[1]tract terms.

7. Risk Management - Analyzes prime contract terms to highlight areas of potential opportunity and risk, such as

ambiguities, omissions and conflicts, as work proceeds. Seeks advice from Legal to draft, negotiate and finalize

agreements during the Sales and Project Execution phases. Develops and implements risk mitigation and opportunity plan in concert with Project Manager and/or Sales Manager or FES Manager.

8. Insurance - Ensures contract insurance provisions are adhered to and coordinates with Insurance Risk Management regarding occurrences that may be covered by customer or Hitachi provided insurance.

9. Export controls - Seeks advice from Legal (Export Control) to ensure accurate handling of all export control

matters and ensures close review of all contracts and projects with regard to restrictions on exports, considering

countries, customers or products involved and the respective Hitachi regulations

Qualification, Knowledge, Skills, Experience:

1. Knowledge of relevant local contracting Standards and International standards

2. Very good communication & networking & drafting skills

3. Years of experience: 10-15 years in a Contract Management role (or similar), preferably with an EPC or major

electrical manufacturer and supplier

4. Legal or QS background will be looked highly upon but not essential.

Soft skills:

1. Individual contributor using in-depth knowledge in a specific area to execute complex or specialized projects /

challenges often thinking independently to challenge traditional solutions.

2. Comprehensive knowledge of related disciplines in the organization.

3. Works independently, applying established standards

4. Good English speaker, good communication skills

5. Dynamic and Proactive, willing to grow in the organization

6. Team player, ready to play the role across the different countries. High level of ownership

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