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Document Management (f/m/d)

Location: Madrid, Madrid, Spain
Job ID: R0040592
Date Posted: Feb 13, 2024
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Company Name: HITACHI ENERGY SPAIN, S.A.U.
Profession (Job Category): Project/Program Management
Job Type (Experience Level): Management
Job Schedule: Full time
Remote: Yes

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Description

At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation

We are looking for a Documentation Manager to join our engaged and supportive team in GPQSS- Grid & Power Quality Solutions & Service for our Grid Integration Business Unit. In this role you will performs document control and records management on behalf of project user groups. Includes maintenance and delivery of records/data management services and systems, which may include maintenance of files, archiving, and management of repositories.

Your responsibilities:

  • Technical contribution:

Defines documentation and drafting operating guidelines, and ensures proper allocation of tasks within the team. Drives team performance to ensure that deliverables are met as per the set contract, safety and quality requirements.

  • Planning and control:

Ensures achievement of targets through oversight of work within one’s area of responsibility and implements improvement plans if needed.

  • Risk and opportunity management:

Analyzes and evaluates for any issues and associated risks and implements corrective actions in one’s area of responsibility. Reports issues to management along with recommendations for improvement.            

  • Customer:

Builds and retains relationship with customer by meeting deliverables.

  • Technical leadership and knowledge sharing:

Guides, coaches and supports colleagues and other team members on document control issues.

  • Process and tools:

Develops and drives continuous improvement activities to improve processes, policies, procedures and effectiveness within one’s area of responsibility.

  • People leadership and development:

Ensures (with HR support) that area of responsibility is properly organized, staffed, skilled and directed. Guides, motivates, coaches and develops direct and indirect subordinates within HR policies.

  • Finance and budget:

Participates in defining the annual budget for one’s area of responsibility and is accountable for managing performance in line with the agreed budget.

Your background:

  • Minimum five years’ experience of working with Project documentation management, or other Project management related position.
  • You have an interest in community management and development, and it’s a merit if you have experience in behavior science, people development, or prior leadership/management roles.
  • Good computer skills, experience from any Document management system is advantageous.
  • You don’t shy away from challenging topics and can drive our cause to reach results as a team.
  • Good skills in English is mandatory, due to the global role, and most day-to-day communication is in English.

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