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Project Procurement Coordinator

Location: Genova, Genova, Italy
Job ID: R0040373
Date Posted: Feb 20, 2024
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Company Name: HITACHI ENERGY ITALY S.P.A.
Profession (Job Category): Customer Service & Contact Center Operations
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Description

Description:

As the Project Procurement Coordinator, you will report to PGGA HUB Europe SCM Manager.  
You will be responsible for complex support to our local Sales and Project Teams in line with tender sourcing strategy based on the sourcing related conditions of the client´s tender specification and for facilitating it’s adoption by all parties during tender process.

Location could be one of our Italian, Spanish, Danish or Portuguese offices.

Field of Activity:

You will be responsible for planning, executing, and reporting project sourcing performance, define Project Procurement Rules, establish Project Procurement Plan, Project Logistics Plan, and oversee Order Placement Deliveries for timely execution and costs for the area of services. Special attention to be given to transport and logistics and coordination with other SCM team members.

You will be involved in projects of varying size and scope. Our customers perform their businesses in various fields, which means that the technology used also varies.

Other tasks include Supplier base development and risk management, Supplier Qualification, Supplier Quality Issues, Claim Management, Supplier Performance Evaluation, monitoring and forecasting of cost reduction (CR, CA, TCI) and spend.

Tender Projects

  • Supporting tender in issuing the project budget and time schedule by providing timely and accurately input from suppliers´ quotations incl. provision/ commitment of anticipated qualified improvement potentials

  • Special attention to be given to price validity and lead times to better manage the risks coming from unpredictable and very volatile supply chain

  • Actively lead the negotiation with selected suppliers with prime focus on cost and quality improvements / apply digital sourcing solutions (E-auction) where applicable

  • Actively participate in the kick-off and tender progress meetings for selected target projects

  • Identification of sourcing related opportunities and critical conditions of the client´s tender specification

  • Issue the project related SS (sourcing strategy) on the overall tender strategy, identified sourcing related opportunities and critical project conditions

  • Communicate the SS to the local tender team and involve Local SCM Manager and HUB SCM if needed.

  • Ensure that RfQ’s are issued in compliance with tender specific terms & conditions

  • Ensure that suppliers/ subcontractors considered in HE´s tender to the client are qualified. If necessary, ensure adequate qualification measures 

  • Issue ånd maintain the tender specific list of vendors (subcontractors) to be used in our bid to the client

  • Ensuring that supplier quotations remain valid until final placement of Purchase Order or until confirmation of tender project has been lost

  • Provide required support for Risk Reviews

Execution Projects:

  • Actively participate in project kick-off- and -progress meetings during execution phase of the project

  • first point of contact for overall sourcing-/ supplier related topics towards the project execution team and coordination with the Strategic Sourcing-/ Purchasing team during entire execution period of the project

  • activate and coordinate expediting activities if and when required

  • Identification of sourcing related opportunities and critical conditions of the client´s contract

  • Continuously identify improvement opportunities and ensure the implementation within respective countries including proper reflection in ERP systems

  • Provide adequate support/inputs to the Project Procurement Plan based on the deliverables from tender phase (such as Sourcing Strategy, suppliers quotations), overall project strategy, identified sourcing related opportunities and critical project conditions

  • Ensure that purchase orders are placed in compliance with the specification of the respective project to Qualified suppliers only

  • involve HUB SCM Manager for critical execution problems with regional/ global preferred suppliers

  • monitor compliance to health and safety as well as business ethics within operational work, contracts and negotiations

Reporting

  • Actively contribute to the consolidation of the data within IT 2884 unit and consequent reporting in required format and structure – main focus on spend, CR, CA, TCI, OTD etc

  • Actively review spend and CR data and provide final monthly confirmation to HUB SCM Manager

Knowledge, Skills, Experience:

  • Masters or bachelor degree in an engineering discipline or business administration or any other qualification that is deemed suitable for the role e.g. degree, etc

  • Good Italian both written and spoken (advantage not a must)

  • Good English both written and spoken

  • Minimum 3 years of professional experience in a project environment

  • Minimum 3 years of professional experience in a supply chain function

  • Minimum 2 years experience in procurement of tailored equipment

  • Good knowledge of processes in industrial turnkey contracts

  • Strength in commercial/legal aspects of purchasing

  • Excellent communication & proven negotiation skills

  • Drive to continuously create results and innovative solutions

  • Skilled communicator who can interface with numerous external and internal parties at different levels in a project environment

If you are interested in this offer, please send us your CV also in English language.

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