Administrative Assistant Fabrication

Description

Summary of the position:

Provide support to the procurement manager; assisting with manufacturing schedules, product, and supply inventories; assisting with shipping documentation and purchase orders. Supporting communications with suppliers, and general help with administrative tasks.

Duties and responsibilities:

• Maintains and updates the manufacturing calendar as well as manages and prioritizes schedules.
• Answer incoming phone calls and transfer calls to the proper department.
• Copy materials and distribute mail/fax/scan documents.
• Order office supplies
• Assist with data entry.
• Assist with keeping the office organized.
• Supports continuous improvement of manufacturing controls and materials planning functions.
• Tracks and updates product and supply inventories.
• Assists with shipping procedures and POs.
• Complies with and ensures department compliance with Company environmental, health and safety and policies.
• Performs other duties as assigned.

Qualifications:

Education:

• High school diploma or equivalent/associate or bachelor’s degree preferred.

Professional experience:

• Three or more years’ experience in an administrative role.
• Working experience in Purchasing / Inventory / Manufacturing environment preferred.
• Strong verbal and written communication skills.
• Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and OneDrive.
• Attention to detail.
• Good team skills – a high level of enthusiasm and motivation, and the ability to take input from others.
• Able to manage self to achieve set targets.

Key behaviors:

• Ability to meet the public in a friendly, courteous, and businesslike manner.
• Ability to communicate orally and in writing, and to receive detailed information in person or by phone.
• Ability to read, verify and input accurately a large volume of work with repetitive motions required.
• Ability to perform routine mathematical calculations and accurately transfer numbers to various reports/entries.
• Ability to work well with others and be detail oriented.

Direct reports:

• N/A

Physical Qualifications

• This position requires long periods of sitting at a desk using a computer.

The successful candidate is responsible for complying with Hitachi Global Air Power US Code of Ethics and related policies. In performing the job, the incumbent shall take all steps necessary to comply with our safety rules and requirements and must actively support the organization's efforts to meet and exceed its goals of creating and maintaining a safe workplace.

This description is to serve as a guide. It is intended to be flexible and will continue to evolve over time with business needs and demands and may be updated periodically and at the Company's discretion.

Hitachi Global Air Power US is an equal opportunity employer and will not discriminate based on race, religion, color, age, gender, sexual orientation, national origin, genetic information, veteran status, physical or mental disability, or other protected categories under applicable law, whether in recruitment, employment, promotion, transfer, compensation, or other conditions of employment.