Senior General Affairs Specialist

Description

WORK STYLE DESIGNATION: Hybrid (+50% Remote)

WORK STYLE REQUIREMENT: Remote - 3 days / Onsite - 2 days

WORK LOCATION: Schaumburg, IL (CGO)

EXPECTED PAY RANGE: $61,091 - $84,000 annually

This pay range is for the position's base salary only. This position may be eligible for other compensation including incentive pay and/or allowances. Candidates will receive additional information during the interview and selection process.

Manage company programs:

• The Sr. GA specialist may administer and coordinate one or more of the following company programs.
• Corporate cell phones – modify and communicate policies and procedures, administer and order cellphones and mobile device plans for employees, manage billing, answer employee questions, and advise management as needed.
• Corporate leased vehicles and employee car allowance program – modify and communicate policies and procedures, manage billing, answer employee questions, and manage deployment.  Additionally, administer driver safety program, respond to employee accidents, and ensure annual MVD/DMV checks are completed as required.
• General Insurance - coordinate day-to-day general insurance requirements such as requests for certificates of insurance, claim follow-up, and related items.
• Rapid Reach system – act as internal expert on the system, coordinate with Risk Management department if needed, facilitate testing and communication distribution.

Building Leases/Building Projects:

• Monitor leases for renewal and coordinate with the HTA Legal department as needed.
• Coordinate facility modifications as needed.
• Verify invoice accuracy and submit for approval for payment.

Facilities:

• Ensure the timely maintenance of all office building operations and systems, including coordination of maintenance work and janitorial services.
• Create and maintain facilities procedures as needed.
• Manage third party security function, if applicable, at assigned location(s), including administration of security badges.
• Facilitate and oversee emergency repairs, including outside of normal business hours.
• Respond to alarms as needed.
• Oversee the work of outside contractors at the property to ensure compliance with contractual agreements, codes, and safety considerations. 
• Participate in fire warden communication and fire procedures
• Communicate with business groups as needed to ensure their facilities needs are being met. 
• Coordinate with EHS and HR as needed to ensure safety needs are being met.

Other - General:

• Identify and suggest improvement opportunities aimed at efficient and cost-effective delivery of related products and services.
• Negotiate and partner with third party vendors/suppliers ensuring compliance with related laws/regulations; and security cost effective/efficient delivery of products/services.
• Process invoices related to GA activity.
• Coordinate with HTA EHS department and building management regarding safety requirements.
• May act as local office coordinator with regard to administrative management of phone lists and employee events – dependent on assigned location(s).
• Acts as a contributing team member within the HRGA department, coordinates with other GA staff.
• Performs other duties as assigned. Works overtime as required.

• Bachelor’s Degree or CAP (Certified Administrative Professional (preferred but not required)

• Minimum of 5+ years office and/or building management experience.

• Ability to perform work accurately and thoroughly with attention to detail.
• Customer service oriented.
• Excellent verbal/written communication and time management skills.
• Demonstrate a strong sense of urgency, and customer service.
• Organization-ability to maintain proper files/records and ability to prioritize tasks and  
• work.
• Maintains confidentiality and integrity.
• Computer Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) required.