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HR and Office Administrator

Location: Bolton, Lancashire, United Kingdom
Job ID: R0043423
Date Posted: Feb 5, 2024
Segment: Astemo
Business Unit: Hitachi Astemo
Profession (Job Category): Human Resources
Job Type (Experience Level): Entry Level
Job Schedule: Full time
Remote: No

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We are part of Hitachi Astemo focusing on world-leading advanced mobility solutions within the fields of electrification, autonomous driving, and connectivity to help reduce environmental damage, decrease traffic accidents, and improve comfort. Together, we contribute to a sustainable society and improved quality of life by providing mobility solutions that satisfy our customers and form the future core of automotive and motorcycle systems. Our people are at the heart of achieving these goals, and we are proud to be an equal opportunities employer.

We recruit and develop people from diverse backgrounds who can bring their skills and experience to our organization and make us even more effective.  Own the Future and become a part of the team and join our organization in Bolton as a HR and GA Administrator (12-18 Month Fixed Term Contract).

In this position you will act as the first point of contact for all switchboard calls, visitors and manage access to the business. Provide administration and general affairs support to the HR & Admin Department and co-ordinate a number of specific HR processes on a day-to-day basis to support the HR Team.

Your core responsibilities include:

  • Provide first point of contact support by answering the switchboard, directing telephone calls and directing visitors whilst on site.
  • Responsible for general office administrative tasks such as post, maintenance of stationery stock and distribution and any associated queries, and maintaining internal telephone lists. Provide references for Mortgage/Letting requests.
  • Provide daily support on HR Administration duties, to include setting up Leavers files, chasing up unreturned documents for existing staff/ new starters and ensuring copies of standard forms are available for staff. Send out manager focussed communication around probationary reviews.
  • To provide a key role in ensuring the Time & Attendance system is up to date and accurate; recording all authorised leave (including sickness and holidays) into the T&A system and ensuring reconciliation of holidays is completed. Carry out Return to Work document checking.
  • Request references for new employees and deal with reference requests for former employees. To support managers in preparing for Work Experience placements and to liaise with Schools/Colleges. Support with onboarding of new recruits into the company.
  • Preparation of travel arrangements for all staff, including visa support as and when required. To provide support in the co-ordination of arranging Site Events such as organisation of visitor PPE wear.
  • To support with the co-ordination of the S&S activity and booking of all events. To support the HR & Admin Team in organising charity events and co-ordinating input from other departments.
  • To be responsible for 5S across HR areas including meeting rooms, kitchen area and notice boards with support from the wider HR team. Responsible for the ordering and issuing of Company workwear to relevant staff. Focus on continuous improvement in these areas line with our Health, Safety and Environmental requirements.
  • Main point of contact for internal and external queries in relation to the maintenance and contract for on-site vending machines.
  • Co-ordination of Temporary Workers’ Timesheets – ensuring correct completion, dealing with any anomalies, liaising with the HRBP/line manager, where appropriate, and accurate recording of hours worked.
  • Responsible for the administration and co-ordination of local recognition schemes. To be the first point of contact for any queries and provision of employee information, including but not limited to Recognition Awards and Long Service Award

This is a generic Job Profile and duties/responsibilities are given to the HR & GA Coordinator as fits their skills & experience whilst at the same time meeting the business needs.

Profile and Qualifications:

  • Excellent inter-personal and communication skills. 
  • Ability to demonstrate a high level of confidentiality and experience of dealing with confidential information.
  • Proven IT skills (Office 365).
  • Ability to manage and organise own workload efficiently.
  • Educated to GCSE Grade A-C (or equivalent).
  • Previous experience in a HR Administration or general Office-based administrator role would be desirable.

Why Hitachi Astemo?

At Hitachi Astemo, Harmony, Sincerity and Pioneering Spirit are practiced values – we respect each other, never pass the buck and work creatively to accomplish our mission. Our people are given exciting opportunities to develop and grow in a truly international business, where they are proud to be part of a collaborative and innovative team. Diversity & Inclusion is valued to build and leverage an inclusive work environment and embrace diversity to unlock our full potential. We believe that this will give us the strength to drive great innovations to create new values for people, vehicles and the society, and to unlock our full potential to become a global leader in everything we do. 

Sound Interesting? Then we would like to get to know you. Apply online via our career site - we look forward to receiving your application!

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