Job ID: R0038633
Date Posted: Feb 14, 2024
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Company Name: HITACHI ENERGY LTD
Profession (Job Category): Administration & Facilities
Job Type (Experience Level): Experienced
Job Schedule: Full time
Welcome to an exciting opportunity to join our dynamic team in the energy sector as an Assistant. This role offers a unique blend of responsibilities, providing support across various functions within an international context. As an Assistant, you will play a pivotal role in ensuring the smooth operation of day-to-day activities, contributing to the success of our organization on a global scale. If you thrive in a fast-paced environment, possess excellent organizational skills, and have a passion for the energy industry, we invite you to explore further. Join us as we innovate and drive forward in the ever-evolving landscape of the energy sector.
Performs complex administrative activities and takes responsibility for delivering specific department processes/programs
Acts as point of contact for internal/external enquiries
Support in Visa (invitation letters, company letters, booking trips, coordinate with Embassies, application forms i.e. going to India) and all necessary approvals for business trips
Travel requests support, coordinate and completion for Commissioning Engineers, Service Engineers and Trainers travelling for projects, incl. rescheduling of travels if required when away or onward bookings
Manage/handle short term assignments from inquiry to start of STA/ Business Assignments and Infrastructure for new employees
Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date
Implements Hitachi Energy processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
Provides financial support on a department, monitoring budget spend, raising and approving requisitions/invoices, etc.
You bring first experience as assistant
You speak fluent German and English, any other language is an advantage
You are a user of MS and IOS Word, Excel, PowerPoint, Teams, Visio, OneNote, Sharepoint, SAP, CRM, Lotus Notes and Salesforce
Commercial apprenticeship (eidg. dipl. Kauffrau/Kaufmann) is a plus