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Assistant 80-100% (f/m/d)

Location: Baden, Aargau, Switzerland
Job ID: R0038633
Date Posted: Feb 14, 2024
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Profession (Job Category): Administration & Facilities
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Welcome to an exciting opportunity to join our dynamic team in the energy sector as an Assistant. This role offers a unique blend of responsibilities, providing support across various functions within an international context. As an Assistant, you will play a pivotal role in ensuring the smooth operation of day-to-day activities, contributing to the success of our organization on a global scale. If you thrive in a fast-paced environment, possess excellent organizational skills, and have a passion for the energy industry, we invite you to explore further. Join us as we innovate and drive forward in the ever-evolving landscape of the energy sector.

Your responsibilities

  • Performs complex administrative activities and takes responsibility for delivering specific department processes/programs

  • Acts as point of contact for internal/external enquiries

  • Support in Visa (invitation letters, company letters, booking trips, coordinate with Embassies, application forms i.e. going to India) and all necessary approvals for business trips

  • Travel requests support, coordinate and completion for Commissioning Engineers, Service Engineers and Trainers travelling for projects, incl. rescheduling of travels if required when away or onward bookings

  • Manage/handle short term assignments from inquiry to start of STA/ Business Assignments and Infrastructure for new employees

  • Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date

  • Implements Hitachi Energy processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.

  • Provides financial support on a department, monitoring budget spend, raising and approving requisitions/invoices, etc.

Your background

  • You bring first experience as assistant

  • You speak fluent German and English, any other language is an advantage

  • You are a user of MS and IOS Word, Excel, PowerPoint, Teams, Visio, OneNote, Sharepoint, SAP, CRM, Lotus Notes and Salesforce

  • Commercial apprenticeship (eidg. dipl. Kauffrau/Kaufmann) is a plus

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