Assistant 80-100% (f/m/d)

Description

Welcome to an exciting opportunity to join our dynamic team in the energy sector as an Assistant. This role offers a unique blend of responsibilities, providing support across various functions within an international context. As an Assistant, you will play a pivotal role in ensuring the smooth operation of day-to-day activities, contributing to the success of our organization on a global scale. If you thrive in a fast-paced environment, possess excellent organizational skills, and have a passion for the energy industry, we invite you to explore further. Join us as we innovate and drive forward in the ever-evolving landscape of the energy sector.

Your responsibilities

• Performs complex administrative activities and takes responsibility for delivering specific department processes/programs

• Acts as point of contact for internal/external enquiries

• Support in Visa (invitation letters, company letters, booking trips, coordinate with Embassies, application forms i.e. going to India) and all necessary approvals for business trips

• Travel requests support, coordinate and completion for Commissioning Engineers, Service Engineers and Trainers travelling for projects, incl. rescheduling of travels if required when away or onward bookings

• Manage/handle short term assignments from inquiry to start of STA/ Business Assignments and Infrastructure for new employees

• Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date

• Implements Hitachi Energy processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.

• Provides financial support on a department, monitoring budget spend, raising and approving requisitions/invoices, etc.

Your background

• You bring first experience as assistant

• You speak fluent German and English, any other language is an advantage

• You are a user of MS and IOS Word, Excel, PowerPoint, Teams, Visio, OneNote, Sharepoint, SAP, CRM, Lotus Notes and Salesforce

• Commercial apprenticeship (eidg. dipl. Kauffrau/Kaufmann) is a plus