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HSE Administrative Assistant

Location: South Boston, Virginia, United States
Job ID: R0043330
Date Posted: Feb 13, 2024
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Company Name: HITACHI ENERGY USA INC
Profession (Job Category): Administration & Facilities
Job Type (Experience Level): Entry Level
Job Schedule: Full time
Remote: No

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Description

General Information:

Hitachi Energy in South Boston, Virginia, is seeking an Assistant who will provide administrative support for HSE department, Staff and Visitors as well as execute a variety of projects as approved and assigned.

Your Responsibilities:

  • Manage/arrange travel – make reservations for HSE team and others as needed using concur.  Assist travelers visiting the factory with arrangements.  Ensure that company policies are followed and enforced regarding travel. 
  • Manage Calendars – Assist with managing calendars and planning meetings and events.
  • Expense Control – Administrator’s expenses should be completed each month. Pcard and AMEX.  Pcard (Visa) is used to order & pay for items asked to purchase.  The AMEX is used for travel expenses for staff and guests as requested.
  • Meeting Participation and Coordination – Set up one-time and recurring meetings as requested.  Attend daily Tier and other meetings taking notes and ensuring actions are documented and actions taken as needed.  Participate and support Kaizen events, employee engagement meetings and activities
  • General Administrative support to include the following:
    • All administrative support of HSE Management System policies and procedures.
    • Event planning and coordination
    • Project involvement and support for facilities modifications
    • Engagement committee participation and support
    • Manage relationships with contractors on-site.  Canteen, Admiral Security, etc.
    • Maintain monthly organization charts with edits.
  • Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.

Your Background:

  • High School Diploma or equivalent required.
  • Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.
  • 1 year of applicable administrative experience preferred.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by calling a Hitachi Energy HR Representative at 1-888-504-2007 or by sending an email to: [email protected]. Resumes and applications will not be accepted in this manner.

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