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Executive Secretarial

Location: San Luis Potosi, San Luis Potosí, México
Job ID: R0051968
Date Posted: Jun 4, 2024
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Profession (Job Category): Administration & Facilities
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Your Mission:

Executive Secretarial Support work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including:

  • Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive.

  • Editing, proofing, formatting, document design/production, form filling, and data entry.

  • Scheduling/coordinating meetings, diaries, and travel arrangements.

  • Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

  • Incumbents with some or all of the following responsibilities should be mapped one career level higher:

  • Have greater knowledge of the organization (i.e., financial processes, authorization processes, etc.).

  • Have ownership of the executive’s agenda/schedule (oversees access to executives).

  • Typically in contact with internal and external executives.

  • May do some research and basic authoring/drafting of documents/correspondence

Your background

  • Advanced English

  • SAP knowledge desirable

  • 5 years of experience in related roles.

  • Experience in purchasing, reporting, customer service or related areas.

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