Project Administrative Assistant

Description

Mission:

Follow clearly prescribed procedures to provide general assistance to project management staff involved in a variety of project management and related functions. Under specific direction, provide support for such activities as development of proposals and presentations.

Main Accountabilities:

• Assist Project Managers in day-to-day administration of various projects.  Activities include but are not limited to invoicing; shipping; generating transmittals; producing purchase requisitions/orders; filing (some electronically)
• Learn and use existing systems to provide information for various aspects of proposal and projects (tax, credit, order tracking)
• Generate reports as needed (routinely and ad-hoc)
• Raise to Project Manager’s awareness of any areas behind schedule in the scope to be expedited. 
• Perform mathematical calculations, organize data, prepare graphics and presentations and assemble data packages, applying own knowledge and experience toward the resolution of problems.
• Follow established procedures to maintain and update department files including contract data, standards, technical reference files and procurement documents.
• Requires basic knowledge and understanding of project management activities. Decisions are usually based on established precedents but will have some discretion and judgment.

Knowledge, Skills, Experience:

• Minimum 2+ years of experience
• B.S. in Business, Operations or related field
• Advanced English and Spanish
• Experienced in SAP
• Ability to successfully interface with customers, suppliers and internal personnel to resolve project issues of equipment delivery and invoicing.
• Ability to research terms and conditions to resolve issues and questions 

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