Senior Admin Executive

Description

Key Responsibilities

Financial Administration:

• Administer departmental purchase, payment, and invoice processes, ensuring accuracy and timely execution.
• Develop and input the Corporate Strategy budget into the system.
• Monitor and report on monthly expenses for the Corporate Strategy team, ensuring adherence to budgetary constraints.
• Coordinate agreement, payment, and submission for HQ Entrustment fees.
• Provide administrative support for HQ Entrustment fee-related tasks.

Budget Administration:

• Oversee budgets for Corporate Strategy and Government & External Relations (GER) throughout the fiscal year.
• Address financial issues, including discrepancies in expenses, payments, and accounting matters.
• Prepare and manage reports related to HQ entrustments and coordinate with countries regarding their reports.

Purchase and Payment Coordination:

• Administer monthly purchase/ payment processes and assist with quarterly account closings.
• Support in preparing budget data for budget meetings.
• Handle agreements, payments, and submissions for the Company with the Business Units and the Regional Offices.

Executive Management Committee Meeting (EMCM) Arrangement:

• Coordinate logistics for monthly EMCM meetings.
• Prepare and consolidate agendas and materials.
• Address and resolve urgent issues related to EMCM.

General Administrative Tasks:

• Assist with organizing meetings and managing logistics.
• Oversee fixed asset management and conduct regular audit checks.
• Support business travel arrangements and manage travel logistics.
• Handle arrangements for incoming and outgoing staff.
• Update and maintain the Hitachi Group Company contact list in Kami and Shimo.
• Assist with inquiries from group companies and regional offices.
• Support the General Manager for Corporate Strategy with scheduling and administrative issues.
• Perform additional tasks as assigned.

Qualifications

• Diploma/ bachelor’s degree.
• 3-5 years of similar work experiences.
• Strong in coordination and administration skills.
• Good communication skills, both written and verbal.
• High accuracy and attention to detail.
• Advanced proficiency in MS Office for report preparation and presentations.
• Experience in a multinational or large corporate environment is advantageous.
• Proficiency in Japanese is a plus due to the need for translating information from HQ.