Site Office Administrator

Description

Site Office Administrator

Company: Hitachi America, Inc.

Division: PTD (Particle Therapy Division)

Location: Jacksonville, Florida

Status: Project, Full-Time position (October 2024 – October 2025)

The Company

Hitachi drives Social Innovation Business, creating a sustainable society through the use of data and technology. We solve customers' and society's challenges with Lumada solutions leveraging IT, OT (Operational Technology) and products. Hitachi operates under the business structure of “Digital Systems & Services” - supporting our customers’ digital transformation; “Green Energy & Mobility” - contributing to a decarbonized society through energy and railway systems, and “Connective Industries” - connecting products through digital technology to provide solutions in various industries. Driven by Digital, Green, and Innovation, we aim for growth through co-creation with our customers. The company’s consolidated revenues for fiscal year 2022 (ended March 31, 2023) totaled 10,881.1 billion yen, with 696 consolidated subsidiaries and approximately 320,000 employees worldwide. For more information on Hitachi, please visit the company's website at https://www.hitachi.com.

Summary:

The Site Administrator reports directly to the Site Manager and will be responsible for the day-to-day administration of project business, including document control.

Responsibilities:

• Assists the Site Manager, Assistant Site Manager and Technical Supervisor in resolving administrative issues, as well as document control and general site office support.

• Managing office consumables including arranging unscheduled transportation to and from site.

• Arranging off site travel and accommodation plans as required.

• Print off drawings for site distribution if sent electronically. File electronic and hardcopy documentation.

• Expedite subcontractor’s submittal of documents in accordance with schedule.

• Liaise with the Owner and Government officials as it pertains to the project.

• Responsibility for project filling system, including compliance with any contract requirements.

• Prepare and issue monthly cost reports for site expenses.

Skills and Qualifications:

We’re looking for a team player, who is motivated by delivering great work and the Hitachi vision. The role will be onsite in Jacksonville, Florida.

The ideal candidate will possess the following skills and background:

• Must have 3-5 years of experience as a Site Administrator or general administrator

• Ability to communicate in Japanese is required

• Experience as administration staff in medical construction is preferable

• Bachelor’s Degree preferred but not required

• Experience in the construction industry is preferable

• Excellent knowledge of the Microsoft Office Suite: Excel, Word, PowerPoint, Outlook

• Experience with Microsoft Projects (preferable) 

• Ability to perform other duties as assigned or directed

EOE Females/Minorities/Protected Veterans/Individuals with Disabilities

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.  We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:

Wa – Harmony, Trust, Respect

Makoto – Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin – Pioneering Spirit, Challenge  

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected]. Queries other than accommodation requests will not be responded to.