Executive Administrator

At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals, and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation  

We are looking for a Executive Administrator to join our team in Dublin! 

The opportunity 

We are looking for an Executive Administrator for Ireland. You will become the right hand of the manager and provide executive support to maintain a high level of leadership – a central and important part of our exciting projects within the team in Ireland and globally. 

You will manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure the Managing Director’s priorities are met, organizational goals are achieved, marketing and branding, and best practices are upheld.   

We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.   

Your responsibilities 

• Coordinate scheduling and extensive calendar management, as well as the management of content and flow of information to senior executives.  

• Arrange internal and external events, including travel arrangements, itineraries, accommodation, conferences, and visiting speakers. 

• Assist in the development and implementation of marketing and branding strategies. 

• Debt chasing a list of clients who owe money to the company

• Issuing copy invoices and billing statements to clients, and following up on these documents where appropriate

• Keeping track of all payment confirmations/remittances and checking the bank to ensure payment is received

• Communicating with customers regarding their outstanding balances and payment deadlines

• Collaborating with the sales and service departments to resolve billing disputes

• Providing excel reports to the AR BP for UK and IE of status on invoices monthly

• Reporting via dotted line to the Front Office Finance Manager for UK and IE on AR tasks

• Support the creation of marketing materials, including brochures, flyers, and social media content. 

• Help manage and update the company’s website and social media profiles 

• Manage professional and personal service support and scheduling for the Country Manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.   

• Organize team communications and plan events, both internally and offsite.  

• Provide administrative and management support, such as meeting minutes, preparation of presentations, spreadsheet creation, and maintenance of administration systems.  

• Research, compile, verify, and analyze information and prepare special reports, presentations, organization charts, process maps, correspondence, etc.  

• Coordinate meetings, agendas, minutes of meetings, actions, and follow-up.  

Your background  

• Experience as an Administrator or worked within administrative sales role or similar environments. 

• Strong time-management skills and the ability to organize, prioritize and coordinate multiple projects at once.  

• Great written and verbal communication skills in English is required.   

• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.  

• Knowledge about and experience of working in our business systems, for example Workday, SAP HR, Easy Procurement, Fieldglass, MyIS,  Teams events, Visio is a plus 

• Experience developing internal processes and filing systems is also a plus.   

What We Offer 
 

• Flexible working time 

• Health care and wellness allowance 

• Fantastic career possibilities within Hitachi Energy both within Ireland and globally 

• Mentor to support you throughout onboard phase 

• Various trainings and education supporting employee development  

• Diversified company 

• Supplementary compensation for parental leave 
   
   

 
 
More About Us 
 
Bring your very own sense of pride and purpose as you help us drive forward the Fourth Industrial Revolution – creating a sustainable future for our planet, an your career. Join Hitachi and harness the power of our diverse global network, as you collaborate with and learn from our world-class teams. 
 
Hitachi Energy complementary strengths, we plan to form a new and stronger global leader in the power sector. Hitachi Energy will have more than 230 years of combined heritage and experience. Join us on this exciting journey. 
 
Talent Partner , Lauren Dolphin [email protected] will answer your questions on the position. 
 
Applications will be reviewed on an ongoing basis, so don’t delay – apply today!