Team Assistant Marketing & Sales
Location:
Zurich,
Zürich,
Switzerland
Job ID: R0068148
Date Posted: Jan 17, 2025
Segment: Green Energy & Mobility
Business Unit: Hitachi Energy
Company Name: HITACHI ENERGY LTD
Profession (Job Category): Administration & Facilities
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No
Description
We are seeking a highly organized and proactive Team Assistant to support our local management team in Zurich. This role requires a detail-oriented individual with exceptional multitasking abilities to manage complex calendars, coordinate travel arrangements, organize workshops, and contribute to our Project Management Office (PMO) with program charter creation and follow-up on project deliverables.
How you`ll make an impact
Manage and optimize the team’s calendar, including scheduling meetings, appointments, and events
Coordinate domestic and international travel arrangements, including flight bookings, accommodations, and transportation
Prepare travel itineraries and ensure all travel documents are in order, anticipating scheduling conflicts and proactively resolve them
Manage team’s expenses in line with the company policy
Plan and organize workshops, including coordinating with participants and securing venues
Develop and distribute workshop agendas and preparatory materials
Facilitate communication between participants to ensure smooth operation of workshops
Provide on-site support during workshops to address any logistical issues
Create and maintain the program charter, outlining key objectives, scope, and deliverables
Collaborate with team members to track project actions and ensure timely completion
Update project documentation regularly to reflect progress and changes
Assist in the preparation of project status reports and presentations for senior management
Your background
Bachelor’s degree in Business Administration or related field
Proven experience as an Assistant or in a similar role
Strong organizational and time management skills
Exceptional written and verbal communication skills
Proficiency in Microsoft Office Suite and project management software
Ability to work independently and handle multiple priorities in a fast-paced environment
Proactive and self-motivated
Detail-oriented with a high degree of accuracy
Strong problem-solving skills
Excellent interpersonal skills and the ability to work with diverse teams
Flexible and adaptable to changing priorities
More about us
Our flexible working practices help you optimize personal and business performance while creating an environment where all employees can develop their skills and grow.
