Junior Administration Specialist / Onboarding & Offboarding Support

Description

The Opportunity: 

To strengthen our administration Team, we are looking for an Onboarding & Offboarding Junior Specialist who will be responsible for supporting end-to-end process of onboarding and offboarding service in all Hitachi Energy locations in Poland and other countries we cooperate with. The role will ensure the professional introduction of new hires to the company, as well as the offboarding procedure. 

The successful candidate will be expected to have good knowledge and experience in onboarding process, as well as the ability to build effective working relationships with multiple internal support teams and be a good communicator. In addition, they will be expected to work with a high degree of confidentiality and use their initiative.

How You'll Make an Impact:

• First contact with new hires, sending welcome emails and sharing invitation with the agenda
• Organization of onboarding sessions for blue collars, white collars and interns
• Organization of onboarding sessions for external employees (contingent and agency)
• Supporting offboarding activities of all leavers
• Preparing onboarding and offboarding materials for new hires and their line managers
• Work instructions updating, keeping email templates and documents updated
• Supporting managers in onboarding and offboarding process
• Monthly reporting process – preparing reports based on available templates
• Being a buddy of new hires in Onboarding Team
• Proposing improvements based on new joiners’ feedback (survey process)
• Support of onboarding activities in other countries

Your Background:

• You have at least 1 year experience in administration or related fields
• You have BA / Master's degree in HR, Administration or related fields 
• You have good verbal and written communication skills and customer service orientation 
• You have good knowledge of Microsoft 365 tools 
• You have pre-intermediate English level (A2+, B1) 
• You are proactive and have attention to detail 
• You are able to prioritize effectively 
• You have positive approach and stress resistance  
• You are a team player 

More About Us: 

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us, in work and out. 

We can provide more information during the recruitment process.

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