Administration Specialist – Assistant

Description

The Opportunity: 

To strengthen our Administration Team, we are looking for an Assistant, who will perform complex administrative activities.  

It is a great opportunity for a highly organized team player who can effectively balance a wide range of responsibilities. This role will support senior leadership positions in the Finance, Procurement & HR Functions, as well as others. The position will work with numerous contacts in Poland and in the global organization.

The successful candidate will have outstanding professional communication skills and bring a proactive approach to the position.

How You'll Make an Impact:

• Provide everyday administrative support, including purchase order creation, meeting logistics, creating correspondence, problem resolution, etc.
• Research, compile and issue reports, presentations, organization charts, correspondence, etc.
• Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.
• Implement internal processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Act as a point of contact for internal/external enquiries by phone and email, initiate action and make judgments about urgency of issues.
• Provide confidential support to individual executives and/or management team members.
• Arrange business critical internal/external events, including for example travel arrangements, itineraries, catering, accommodation, conference registration, visiting speakers etc.

Your Background:

• You have at least 5 years’ experience in Administration, HR or related field, including at least 2 years in corporate 
• You have higher education, preferably in HR, Administration, or related. 
• You have very good verbal and written communication skills and customer service orientation 
• You demonstrate ability to work independently 
• You are a proficient user of Microsoft 365 tools 
• You are advanced in Polish language
• You have intermediate English level (B1, B1+) 
• You have presentation skills 
• You are proactive and have analytical skills and attention to detail 
• You are courageous and effective in action 
• You are able to prioritize 
• You have positive approach and stress resistance  
• You are a team player 

More About Us: 

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us, in work and out. 

We can provide more information during the recruitment process.

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