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Senior Finance Operations Analyst

Location: London United Kingdom
Job ID: 743999692308632HS
Date Posted: Nov 14, 2019
Segment: IT
Business Unit: Hitachi Solutions
Company Name: Hitachi Solutions Ltd
Job Schedule: Full-time

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Company Description

Hitachi Solutions is a core IT Company of the Hitachi Group, which employs over 330,000 people worldwide. Headquartered in Tokyo, Japan, Hitachi Solutions' reach extends to group companies in Japan and abroad, working with a worldwide network of alliance partners. Through systems integration, we strive to provide ideal solutions and products to customers in a diverse set of countries and regions including Asia, North America and Europe. Using a portfolio of management consulting, implementation, and support services, we help our clients compete with the largest global enterprises leveraging powerful, affordable, and easy to use industry solutions built on Microsoft technologies. Our vision is to help you achieve your vision through superior products, prices, and people.

Job Description

Key Responsibilities

The extent of responsibilities will include but not be limited to:

Day-To-Day/Weekly

Management & maintenance of end to end project life cycle/module for (Dynamics 365 FinOps, BYOD):
  • All client projects (time & material/fixed price
  • All internal projects
  • Producing & providing senior management with project related & ad-hoc reporting required for further analysis & discussion.

Timesheet Analysis, Reporting & Support (Dynamics 365 FinOps, BYOD, Microsoft Office Suite):
  • Supporting [enter role] with resolving any unusual activity/system issues relating to timesheets
  • Supporting [enter role] with any timesheet related queries from the business

Supporting the maintenance & processing of all licensing, BREP & CSA (Dynamics 365 FinOps):
  • Processing client licenses/BREP
  • Processing client licences/BREP renewals
  • New client project setup
  • Licence/BREP project maintenance
  • Supporting AP & AR (Finance) to ensure billing is completed

Supporting the Managed Service Department (Dynamics 365 FinOps, BYOD, Microsoft Office Suite, RENGA):
  • Interpreting & replicating client support contracts/renewals, statement of works, change requests & work orders within system
  • Project setup, maintenance & closure
  • Raising credit notes
  • Supporting client onboarding process direct via Managed Service within system
  • Managed Service billing
  • Producing ad-hoc Managed Service reporting upon request

Assisting the [enter role] with coordinating/supporting the PMO/Project Manager Function (Delivery Department) in all operations & finance related tasks (Dynamics 365 FinOps, BYOD, Microsoft Office Suite):
  • Project setup
  • Project review & closure
  • Project billing/revenue limits
  • Raising credit notes
  • WIP/project transaction adjustments
  • Working alongside PMO Lead to ensure PMO/PM Function is adhering to standard business processes
  • UAT for required & new functionality within Dynamics 365 FinOps test environment
  • Setup for required & new functionality within Dynamics 365 FinOps live production environment
  • Training for use of required functionality within system
  • Training for use of new functionality within system

Supporting the HR Department (Dynamics 365 FinOps):
  • Administering the new worker analysis
  • Administering the leavers analysis - confirming timesheet status of leavers for termination of their worker records within system
  • Supporting with any ad-hoc queries/issues relating to EMEA & ROW (intercompany) resource setup, worker record financial dimensions setup, cost price adjustments

Supporting Sales/Marketing Department related work/initiatives (Dynamics 365 FinOps):
  • Any ad-hoc pre-sales project setup & maintenance
  • Any ad-hoc marketing billing/invoicing

Intercompany (Dynamics 365 FinOps):

Ad-hoc intercompany project setup
  • Supporting PMO/Project Manager Function (Delivery Department) with intercompany project setup
  • Review, maintenance & closure of intercompany projects
  • Ensuring relevant processes & controls are being adhered to, to ensure servicing & contracting entity are setup & maintained correctly across regions & departments i.e. APAC & Finance/HR setup



Super-user business support (Dynamics 365 FinOps, Dynamics 365 FinOps Test Environments):
  • One of the key contacts for EMEA businesses for all system related issues, updates, upgrades, deployments etc.
  • Attending & providing updates where required on any system related cases that are being progressed with the internal business support team
  • UAT for any hot fixes, IP, bug fixes & change requests that will subsequently be deployed into live production environment

Month/Quarter/Year End preparations (Microsoft Office Suite):
  • Responsible for approving monthly business deadlines in line with month end activities to close off the month/quarter/year
  • Responsible for approving monthly month end timetable in line with reporting deadlines
  • Reviewing all new project setup for use by relevant project teams in the lead up to month/quarter/year

Month End/Quarter End/Year End

Timesheet Analysis, Reporting & Support (Dynamics 365 FinOps, BYOD, Microsoft Office Suite):
  • Supporting [enter role] with any timesheet related queries/issues that require further support

Supporting the Finance Department with month end activities (Dynamics 365 FinOps, BYOD, Microsoft Office Suite):
  • Partner with Finance Department to support month end closes & consolidation processes
  • Responsible for supporting self-billing process for third party sub-contractor providers by providing relevant timesheet data for review & processing
  • Assisting Finance with any project related queries & reconciliation support that impact self-billing process
  • Assisting Finance with any project/transaction WIP adjustments that impact self-billing process

Supporting the [enter role] with completion of Managed Service month end activities (Dynamics 365 FinOps, BYOD, Microsoft Office Suite):
  • Responsible for final review & posting of all Managed Service invoicing
  • Review of reconciliation completed between Dynamics 365 FinOps & RENGA by [enter role]
  • Revenue recognition
  • Reviewing monthly reports of Managed Service revenue recognised & revenue accruals for [enter role]
  • Responsible for monthly review meetings & ensuring subsequent actions/agreements are documented, communicated & executed by attendees
  • Producing & distributing monthly Managed Service billed status reports

Coordinating/supporting the PMO/Project Manager Function (Delivery Department) with completion of month end activities (Dynamics 365 FinOps, BYOD, Microsoft Office Suite):

Completion of transaction WIP adjustments, project corrections & credit notes across board for the project module
  • Supporting intercompany billing/invoicing
  • Responsible for final review & posting of all Delivery invoicing
  • Review of monthly unbilled reports & subsequent communication/chases to relevant project owners
  • Coordinating month-end stand-up calls alongside PMO Lead for PMOs & Operations to assess month end position in line with deadlines
  • Assisting with finalising monthly accruals list

Other

Supporting the [enter role] with Microsoft system upgrades (Dynamics 365 FinOps, Dynamics 365 FinOps Test Environments):
  • Updating & executing project accounting test scripts & business scenario testing during UAT
  • Documenting system bugs via VSTS & liaising with Testing Managers & [enter role] identify areas for additional testing & review

Supporting the [enter role] & Finance Department with internal & external audits (Dynamics 365 FinOps, BYOD, Microsoft Office Suite):
  • Planning & preparation of sampling data/evidence required for auditing
  • Collation of sampling data/evidence so that it is presented in a structured & organised format i.e. both from system & relevant project stakeholders
  • Assist & provide relevant support & explanations to auditors for all project/project accounting related queries/requirements

Training (Dynamics 365 FinOps, BYOD):
  • End-to-end training of the Finance Operations Analyst role within system, standard business processes & Operations processes.
  • Supporting & leading ad-hoc Dynamics 365 FinOps PMO/PM training sessions

Developing/improving Operations Function:
  • Identifying processes that can further enhance Operational capabilities across the business & sustain continuous improvement
  • Identifying processes that can further enhance other departments capabilities across the business via Dynamics 365 FinOps which involve the Operations Function
  • Contribute to the development of team.


Qualifications

Training Requirements & Career Development Opportunities
  • • Project Management Certifications i.e. PRINCE2 Foundation/PRINCE2 Practitioner, Agile Foundation/Agile Practitioner
  • • Intermediate to Advanced Level Excel Training Courses
  • • Microsoft Certifications (Technology: Microsoft Dynamics 365 For Finance & Operations) i.e. MB-310, MB-330


Additional Information

In responding to this application you are explicitly giving your permission under General Data Protection Regulation (GDPR) & the UK Data Protection Act 1998 (DPA), for Hitachi Solutions Europe Limited to collect your information, store & process it for this role & / or any others that may be suitable now or in the future subject to Hitachi Solutions Europe Limited's Data Retention Policy. For more information please refer to our Privacy Policy located on http://www.hitachi-solutions.co.uk/.
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