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Administrator (Train Maintenance Centre)

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Location: Bristol, England, United Kingdom
Job ID: 44274
Date Posted: Nov 18, 2019
Segment: Mobility
Business Unit: Hitachi Rail
Company Name: Hitachi Rail Limited
Profession (Job Category): Administration
Job Type (Experience Level): Experienced
Job Schedule: Full-time
Remote: Optional

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Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the UK, Europe and Japan? Come and join the fastest growing rail business in the world!

As a global provider of total railway solutions, Hitachi Rail has a growing international presence and product range. We are leading the largest rail modernisation project in UK history and delivering the UK’s next generation of rolling stock. We are working to Inspire the Next – and this is your chance to be part of it.

Your new role

We are looking for an Administrator based in our Stoke Gifford Train Maintenance Centre in Bristol. This is a varied role and will involve supporting numerous departments across the site.

Specifically, you will be responsible for the following deliverables:

  • Management of the induction process updating the register, issuing and control of door access passes and the ANPR System

  • Management of document configuration and upkeep for all depot forms and procedures on the e-docs system.

  • Support audits relating to depot administrative processes.

  • Assist with all on-boarding and HR processes initiated by the TMC Manager.

  • Management of meeting rooms, and catering as required.

  • Collating information and compilation of period reports and presentations as required.

  • Attend meetings as required, taking notes and action points from the meeting, typing up notes and distributing as required.

  • Deal with incoming and outgoing post and arranging of couriers as and when needed.

  • Lead and support the receptionist ensuring the following items:

  • Provision of a professional and efficient reception, ensuring visitors are signed in and complete appropriate documentation

  • Issue passes and visitors badges.

  • Answer all incoming calls, transferring calls to relevant people/departments and take messages as appropriate Update internal telephone directory and issue as required.

  • Co-ordinate with the training department to plan training and assessments as required, Maintain competency records of all staff.

  • Ensure all overtime is recorded on the overtime tracker and issued to TMC manager on a monthly basis.

  • Provide SAP support where necessary.

  • Organise and maintain office stationary supplies.

  • Updating of Facilities logbooks for PPM and reactive works to maintain statutory compliance.

  • Administration of Facilities defects and maintenance within SAP.

  • Input of Site Operating Procedures, Purchase Orders and Goods Receipting within SAP.

  • Support local wellbeing and staff welfare improvement initiatives.

  • Assist as required with any other responsibilities that may be required as directed by line manager

About you

Essential Skills

  • Strong administration and organisation experience.

  • Sound knowledge of compliance to, rules and regulations

  • First class telephone manner and the ability to greet all visitors to the depot in a professional and friendly manner.

  • Expert IT skills in Word, Excel, Power Point, Outlook Tools and Diary Management


  • English & Mathematics GCSE level or equivalent
  • Vocational equivalents in administration or business


  • Good written and verbal communication skills
  • Able to represent Hitachi in a professional manner at all times

  • Good team worker
  • Pragmatic, practical and flexible attitude


  • Typing skills typically 50wpm
  • Excellent Report Writing Ability – Advanced formatting.
  • SAP 3 aware

Why Hitachi Rail?

At Hitachi Rail you will find a passionate and collaborative environment. We operate according to our values of Harmony, Sincerity and Pioneering Spirit. As such, we work closely as a team and empower our colleagues to take ownership and become creative in our pursuit of excellence. We take pride in the contribution we make to society and we always act with integrity and fairness towards our customers, suppliers and colleagues.

We offer a competitive salary and annual leave entitlement as well as a generous benefits package. This includes a pension scheme with contributions up to 9%, health insurance, and many more perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.

If you like the sound of the above and feel energised by the idea of joining a great brand at a moment of exciting expansion, please apply now. We look forward to hearing from you!



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