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Intermediate Accountant

Location: Toronto, Ontario, Canada
Job ID: 743999700106139HS
Date Posted: Nov 20, 2019
Segment: IT
Business Unit: Hitachi Solutions
Company Name: Hitachi Solutions Ltd
Job Schedule: Full-time

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Company Description

Hitachi Solutions is a core IT Company of the Hitachi Group, which employs over 330,000 people worldwide. Headquartered in Tokyo, Japan, Hitachi Solutions' reach extends to group companies in Japan and abroad, working with a worldwide network of alliance partners. Through systems integration, we strive to provide ideal solutions and products to customers in a diverse set of countries and regions including Asia, North America and Europe. Using a portfolio of management consulting, implementation, and support services, we help our clients compete with the largest global enterprises leveraging powerful, affordable, and easy to use industry solutions built on Microsoft technologies. Our vision is to help you achieve your vision through superior products, prices, and people.

Candidate will work out of our Toronto office in support of a US division of Hitachi Solutions.

Job Description

The successful candidate will be responsible for project creation, expense processing, accounts receivable, accounts payable and analysis. Along with any other tasks assigned.

Key tasks and responsibilities

Project initiation:
  • Work with Project Managers to set up projects, assign and schedule resources, assign bill rates
  • Review fully executed Statements of Work
  • Coordinate proper customer invoicing setup
  • Build a relationship with the customer approver and accounts payable clerk
  • Review invoice structure with new customer contacts

Expenses:
  • Review, code, and process employee expenses according to company policy and government tax requirements
  • Work with consultants to resolve any issues or discrepancies

Billing and Accounts Receivable:
  • In coordination with PM, process invoices according to the timing of contract terms, and deliver to customer (including entry into customer billing portal as needed)
  • Contact customer at initial billing to confirm receipt and format
  • Analyze and resolve billing issues
  • Provide information to assist cash applications and collection team
  • Respond to billing related inquiries from customer or PM
  • Alert PM to any issue related unpaid receivables
  • Follow up with customers on outstanding invoices
  • Report to management on status of AR monthly

Accounts Payable
  • Review all invoices for appropriate documentation and approval prior to payment
  • Code invoices and prepare journal entries
  • Prioritize invoices according to cash discount potential and payment terms
  • Prepare ACH and Wire payments for approval, process check requests
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • Tax administration including Forms W-9 and 1099 preparation
  • Respond to all vendor inquiries
  • Reconcile vendor statements, research and correct discrepancies
  • Work with approvers and managers to resolve any issues or discrepancies

Reporting:
  • Prepare customer account reconciliations as needed
  • Monitor billing balances against PO or Statement of Work
  • Report on any unbilled amounts on a monthly basis

General:
  • Meet with PMs on a regular basis to understand details of assigned projects
  • Ensure smooth billing processes for PM and Customer
  • Improve, document and deploy processes for quality and timeliness of invoicing


Qualifications

  • 2+ years' experience in invoicing, accounts receivable and/or customer relationship management
  • Bachelor's degree in business field
  • Must write and speak fluently in English
  • Intermediate to advanced skills in Microsoft Office (Outlook, Excel, Word, Access)
  • Good analysis, communication and interpersonal skills
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