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Administrative Assistant-Purchasing

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Location: Tarrytown, New York, United States
Job ID: 44774
Date Posted: Jan 24, 2020
Segment: Others (Including Headquarters and R&D )
Business Unit: Hitachi Regional Headquarters
Company Name: Hitachi America, Ltd.
Profession (Job Category): Administration
Job Type (Experience Level): Experienced
Job Schedule: Full-time
Remote: No

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Administrative Assistant-Purchasing

Company: Hitachi America, Ltd.

Division: Industrial Components and Equipment Division (ICED)

Location: Tarrytown, NY

Status: Long-term Temporary, Part-Time (Monday – Friday, 1-5pm)



Hitachi America Ltd. ( is searching for a Purchasing Assistant to support our Industrial Components and Equipment Division (ICED) Business Operations with purchasing functions and other administrative duties.


Responsibilities include, but are not limited to:

·  Gather vendor information, obtain internal approvals, and submit requests to HAL-VID to set up new vendors.

·  Gather supporting documents and submit requests to HAL-VID to request new HAL PO’s and changes to existing PO’s.

·  Communicate information to vendors, HAL-ICED, and other HAL departments regarding vendors and purchasing requirements.

·  Obtain internal approvals and place orders to vendors for HAL-ICED non-inventory requirements.

·  Process vendor invoices for payment in SAP and/or on the AMEX corporate purchasing card.

·  Maintain electronic files of supporting documents for ICED purchasing requirements (quotations, invoices, confirmations of delivery, etc.)

·  Assist with new employee set up, as needed (submitting requests for new accounts, hardware, software).


·  Degree in Business or related field is preferred.

·  3+ years of administrative experience is required

·         Proficiency in Microsoft Excel and Word is required.
      ·  Purchasing support experience is a plus.
      ·  SAP experience is preferred.
      ·  Ability to follow-through on assigned tasks and complete assignments as required 
      ·  Strong  interpersonal skills

·  Strong attention to details and multi-tasking.

·  Excellent verbal and written communication skills




              EOE-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected] Queries other than accommodation requests will not be responded to.
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