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Benefits Manager

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Location: Schaumburg, Illinois, United States
Job ID: 45135
Date Posted: Mar 4, 2020
Segment: High-Tech
Business Unit: Hitachi High-Technologies
Company Name: Hitachi High Technologies America, Inc.
Profession (Job Category): Human Resources
Job Type (Experience Level): Experienced
Job Schedule: Full-time
Remote: No

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Description

The incumbent will be responsible for ensuring the benefit programs are competitive to attract, retain and motivate our employees, and to help achieve HTA’s business goals and vision. The role reports to the Director, Compensation and Benefits.


  • Manages administration and implementation on full scope of benefit plans (medical, Rx, vision, dental, life insurance, AD&D, FSA, HSA, wellness initiatives, disability, and defined contribution plan and 401k).

  • Works closely with the Hitachi Benefits Pool to provide input on plan design, vendor relations, service requirements, negotiations and selections to meet the various needs of a benefits plan.

  • Manages the full open enrollment cycle (approval, implementation, schedules and leads employee meetings, and coordinates the employee elections).

  • Prepares communication to send to employees, respond to inquiries, etc.

  • Manages the company's retirement plan (administration, communications) and partners with external plan administrators and HTA core committee.

  • Remains up-to-date on regulatory requirements.

  • Manages the Company's benefit plans with proper financial controls, accurate records, and compliant procedures (including leading the annual audit of the plans)

  • Manages the maintenance of the systems used to support the benefits operations, working closely with the Hitachi Benefits Pool, HRIS and Payroll.

     
     
PRIMARY RESPONSIBILITIES
  • Benefit program administration including Medical, HSA, FSA, Dental, Life, Disability, COBRA, 401(k), defined benefit plan.

  • Manages the annual open enrollment process by working closely with the Hitachi Benefits Pool and outside vendors. Manages benefit open enrollment meetings, assisting in developing presentation materials, and ensuring that all employee health and welfare enrollment elections are processed accurately in the company and vendor systems.

  • Communicates benefits information to new hires and assists employees with day-to-day benefits inquiries.

  • Manages timely and effective communication of benefits information to HR team, including new hires, open enrollment, and day to day routine communication.

  • Maintains plans, records, generate reports to ensure compliance with applicable laws and regulations. Assures compliance with COBRA, ERISA, HIPAA, and Healthcare Reform.

  • Participates in the preparation and review of all employee benefit communications including maintaining up to date Summary Plan Descriptions.

  • Reviews benefit invoices to ensure accuracy, and prepares and compiles self-funded benefit invoices and audits for accuracy.

  • Manages annual external audit of the 401(k) and retirement plan.

  • Analyzes employee utilization of current benefits and develops specific recommendations for review by management.

  • Works with Hitachi Benefits Pool, vendors and plan carriers on status updates, issue reconciliation, and information sharing.

  • Leave of Absence Management oversight of outsourced third party.

  • Solid knowledge of Federal and State benefit laws involving employee benefits (Such as ERISA, COBRA, HIPAA, FMLA, Internal Revenue Code, and related laws and regulations)

  • Provides benefit administrative and professional support to the HR function.

  • Ensures compliance with ERISA and other legal requirements including but not limited to annual updates and communication of plan documents and summary plan descriptions. Assists in preparation of reports and applications required by law to be filed with federal and state agencies

  • Responsible for reviewing and balancing monthly plan invoices. 

  • Ensures that new and terminated employees are appropriately noted, corresponding payroll deductions are correct and that calculations are accurate.

  • Other duties as assigned.

Qualifications

EDUCATION, LICENSES, AND/OR CERTIFICATION REQUIREMENTS

  • Bachelor’s degree or equivalent experience required.  Human Resources or Business Administration degree preferred

  • Certified Benefits Professional (CBP) preferred  

EXPERIENCE AND TRAVEL REQUIREMENTS

  •    5+ years benefits management experience required
  • 5% travel 

SKILLS AND ABILITIES REQUIREMENTS

  •    Microsoft Office programs, including Excel, Word, PPT
  • Ability to manage multiple, competing priorities

  • Demonstrated interpersonal, verbal, and written communication skills

  • Ability to work with complex concepts and communicate these in a clear and concise manner

 

Equal Opportunity Employer (EOE) – Females/Minorities/Protected Veterans/Individuals with Disabilities

 

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