looking to recruit an Expatriate Payroll Assistant on a 14 month fixed term basis
to join our Human Resources team. Reporting to the Global Mobility Team Lead, the key purpose of the role is to provide
services to manage the expats payroll and tax compliance for Japanese and
European assignees and administer the accurate management of assignee data and
will be based at our European Head Office in Maidenhead and the individual must
be able to confidently communicate both written and orally in Japanese and
- Payroll for inbound Japanese expats across Europe - Monthly host
country net salary calculation including handling individual allowance
applications and responding to daily payroll queries from assignees. This
includes having a profound understanding of Hitachi’s International Assignment
Policy and cross checking data against agreed allowance limits.
Loan Management - Managing the contributions for Company loans each month from
Assignees – creating a loan summary spreadsheet and arranging a deduction from
Payroll for outbound European assignees –applying the home country payroll
correctly by liaising with external payroll consultant.
Generating monthly accrual report – make monthly salary accrual report and send
it to group companies across Europe.
- Share monthly payroll
data with external tax consultant to run Modified PAYE scheme correctly.
Providing the external tax consultant with new starters/leavers’ information.
Providing monthly PAYE information to Finance department and group companies.
Co-ordinate year-end adjustment, P11D, tax return for UK inbounds expats
(currently for over 200 expats) by liaising with external tax consultant.
Co-ordinating the UK–wide business visitors investigation twice per year, going
out to major Hitachi Companies (targeting key businesses) requesting data on
Business Visitors (volume – likely 200 plus employees)
Filing and chasing UK inbound expats’ social security agreement forms
Assist branches/group companies across Europe with their inbound Japanese
expats tax filing.
- Home Country
Salary and Bonus Cross-charge – handling invoices from host country companies
in Japan on a monthly basis, arranging a payment by liaising with finance
PAYE cross charge to group companies on a quarterly basis
External tax consultant’s fees cross charges to group companies and Head
Quarter in Japan
Trainees costs cross charges to home county companies in Japan on a quarterly
Responding to ad-hoc invoice requests
Key Skills and Experience
- Numerate and a high level of attention to detail
- Degree or equivalent
- Must be proficient in Microsoft Excel
- Excellent planning and prioritising skills, with the ability to manage a variety of issues and work to given deadlines
- Excellent organisation and filing skills
- Strong interpersonal skills, with the confidence to deal with all grades of employees and the ability to deal with confidential issues
- Ability to work independently
- Basic knowledge of UK payroll and UK employee tax fundamentals.
- Good communication skills and the ease and ability to work across cultures and countries
- Japanese: essential
- English: business level
- Expats payroll and tax work experience is preferable.
Company Funded Benefits
competitive salary and discretionary bonus scheme
holiday entitlement - with the option to buy up to an additional 8 days per
Medical Insurance with self-funded option to cover family members
Assistance Programme available to all employees
Europe Ltd is a social innovation company with headquarters based in
Maidenhead, England. The company’s European operations employ over 550 people
to deliver services and solutions to customers in several key business areas.
The company's portfolio includes digital media products, industrial components
and equipment, European procurement and sourcing, research and design,
HEU is also
responsible for managing a Shared Services Group that provides the Company's
business units with a range of innovative and effective common services that
deliver value, create ‘lean’ processes and support growth and development -
including HR, IT, Legal, Finance & Accounting, Corporate Communications
& Sustainability, and Business Development.