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Facilities Administrator

Location: London, England, United Kingdom
Job ID: 45322
Date Posted: Jun 30, 2020
Segment: Mobility
Business Unit: Hitachi Rail
Company Name: Hitachi Rail Limited
Profession (Job Category): Repair & Maintenance
Job Type (Experience Level): Experienced
Job Schedule: Full-time
Remote: Optional

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Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the UK, Europe and Japan? Come and join the fastest growing rail business in the world!


Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions. We are working to Inspire the Next – and this is your chance to be part of it.


Your new role


We currently have an opportunity for a Facilities Administrator based in our North Pole Train Maintenance Centre in West London. This is a varied role and will involve supporting the facilities department. This role is on a fixed term contract basis.


Specifically, you will be responsible for the following deliverables:

  • Updating of logbooks for planned preventative maintenance and reactive works to maintain statutory and warranty compliance.

  • Administration of defects reporting.
  • Administration and maintenance of SAP.
  • Input of Site Operating Procedures.
  • Input of purchase orders & goods receipting.
  • Logging and tracking of quotations.
  • Updating of energy/waste documents.
  • Contractor management.

About you


Essential Skills

  • Expert IT skills in Word, Excel, Power Point, Outlook Tools and diary management

  • Strong administration and organisation experience.
  • Sound knowledge of compliance to, rules and regulations

  • Experience in SAP or a similar tool. 


  • English & Mathematics GCSE level or equivalent

  • Vocational equivalents in administration or business

  • Good written and verbal communication skills
  • Able to represent Hitachi in a professional manner at all times
  • Good team worker
  • Pragmatic, practical and flexible attitude


  • Typing skills typically 50wpm
  • Excellent report writing ability – Advanced formatting.
  • Previous experience in SAP

Why Hitachi Rail?


At Hitachi Rail you will find a passionate and collaborative environment. We operate according to our values of Harmony, Sincerity and Pioneering Spirit. As such, we work closely as a team and empower our colleagues to take ownership and become creative in our pursuit of excellence. We take pride in the contribution we make to society and we always act with integrity and fairness towards our customers, suppliers and colleagues.


We offer a competitive salary and annual leave entitlement as well as a generous benefits package. This includes a pension scheme with contributions up to 9%, health insurance, and many more perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.


If you like the sound of the above and feel energised by the idea of joining a great brand at a moment of exciting expansion, please apply now. We look forward to hearing from you!


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