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Document & Data Systems Controller

Location: Kent, England, United Kingdom
Job ID: 45566
Date Posted: Jun 27, 2020
Segment: Mobility
Business Unit: Hitachi Rail
Company Name: Hitachi Rail Limited
Profession (Job Category): Repair & Maintenance
Job Type (Experience Level): Experienced
Job Schedule: Full-time
Remote: No

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Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the UK, Europe and Japan? Come and join the fastest growing rail business in the world!


Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions. We are working to Inspire the Next – and this is your chance to be part of it.

Your new role

In this exciting role you will be responsible for controlling the lifecycle of Class 395 and TMC documentation and data system management including the administration of all Electronic Document Management Systems. This is a permanent role based in our Ashford train maintenance centre.


Specifically, you will be responsible for the following deliverables:

  • Control the lifecycle of all Class 395 and TMC related documents and be the focal point for all technical updates
  • Line manage the four Team Administrators in the maintenance teams
  • Populate, control and administer all Electronic Document Management Systems (e-DOCS, Singlepoint SOROS etc)
  • Manage and maintain the interface between the Maintenance Management System (Equinox) and EDMS
  • Manage all ESCROW accounts and data deposits
  • Responsible for All Super User support on Equinox, including testing of data fixes and service releases
  • Responsible for All Super User support on e-Docs, Singlepoint and SOROS.
  • Monitor and control EDMS to limit duplicates and miscategorising of documentation and promote standard formatting
  • Formalise and drive continuous improvement of document process management in compliance with business wide standards
  • Manage periodic reviews of internal documents, processes and procedures
  • Manage document updates in accordance with business wide updates as issued
  • Manage the Continuous Improvement Feedback Forum
  • Prepare for and be subject to internal and external audits of document control processes
  • Responsible for management of standardised process and format for all electronic storage
  • To arrange and manage meetings including the production of meeting minutes for all TMC Management, JNC and planning meetings
About you
  • Previous document control/ office management experience

  • Previous line management experience

  • Advanced IT skills – typically Excel, Word, Adobe & PowerPoint.


  • Experienced based or Level 3 Management/Team Leadership

  • Good written and verbal communication skills
  • Able to represent Hitachi in a professional manner at all times

  • Respect for confidential information
  • Good team worker
  • Rolling stock maintenance processes experience
  • Knowledge of railway operating procedures
  • Any relevant SSHEQ qualification
  • Knowledge of Equinox, Singlepoint & SOROS

Why Hitachi Rail Europe?


At Hitachi Rail you will find a passionate and collaborative environment. We operate according to our values of Harmony, Sincerity and Pioneering Spirit. As such, we work closely as a team and empower our colleagues to take ownership and become creative in our pursuit of excellence. We take pride in the contribution we make to society and we always act with integrity and fairness towards our customers, suppliers and colleagues.


We offer a competitive salary and annual leave entitlement as well as a generous benefits package. This includes a pension scheme with contributions up to 9%, health insurance, and many more perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.


If you like the sound of the above and feel energised by the idea of joining a great brand at a moment of exciting expansion, please apply now. We look forward to hearing from you!

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