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Invoicing Specialist

Location: Hyderabad India
Job ID: 1007453HV
Date Posted: Sep 23, 2020
Segment: IT
Business Unit: Hitachi Vantara
Company Name: Hitachi Vantara Corporation
Job Schedule: Full-time

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The Company
-nbsp;

Hitachi Vantara, a wholly-owned subsidiary of Hitachi, Ltd., guides our customers from what's now to what's next by solving their digital challenges. Working alongside each customer, we apply our unmatched industrial and digital capabilities to their data and applications to benefit both business and society. More than 80% of the Fortune 100 trust Hitachi Vantara to help them develop new revenue streams, unlock competitive advantages, lower costs, enhance customer experiences, and deliver social and environmental value.

-nbsp;Job Overview:

The Invoicing Administrator is responsible for timely and accurate raising of invoices and credit notes and managing the invoice dispatch process to customers. In addition, he / she is also responsible to obtain all required approvals for ad-hoc requests received for raising of invoices and credit notes; transferring of Accounts Receivable ("AR") Ledger to General Ledger ("GL") and performing account reconciliations and monthly reports in accordance with SOX requirements.

-nbsp;Job Responsibilities:

-nbsp;Issue Product and Non-Product invoices
  • Print invoices and credit notes
  • Ensures that every invoice and credit note is issued correctly especially with regards to customer data, total amount, tax details, etc.
  • Prepare and print all necessary backup documentation
  • Upload invoice and credit note on to Repository and if applicable on Customer webpage
  • Manage sending of invoices and credit notes to customers

-nbsp;Issue Manual invoices
  • Review manual invoice request to ensure correctness and completeness of data provided
  • Prepare country VAT invoice
  • Ensure all necessary approvals exist and documented
  • Issue manual invoice and credit note in Oracle
  • Print invoice and credit memo
  • Manage sending of invoices and credit notes to customers
  • Preparation of Commercial Invoice and Proforma Invoices on request basis.

-nbsp;AR Ledger reconciliation and Monthly Reports
  • Daily transfers of AR Ledger to GL
  • Monthly reconciliation of AR Ledger balances to GL
  • Identify and resolve any discrepancy
  • Prepare monthly SOX and statistics reports
  • Ensure the Bookings, Billings - Backlog / ARIES report for area of responsibility is reconciled

-nbsp;Issue resolution
  • Participate in invoice issue solution reported by Cash Collection, Revenue Team, Country Finance, or customer
  • Immediate reaction to approved requirements for ad-hoc invoice and credit note creation
  • Proactively follow up on required information to facilitate appropriate corrective action

-nbsp;Perform Other Duties as Required
  • Actively support company change programs and act as a role model for solution selling
  • Actively supports continuous improvement initiatives
  • Complete all job functions as per department and organization policies and procedures
  • Ensure high level of stakeholder service and satisfaction
  • Work on assignments that are moderately difficult and requiring judgment in resolving issues
  • Maintain current knowledge in present areas of responsibility
  • Demonstrate responsibility for scope of position / own standard of practice
  • Demonstrate full knowledge of current positions and department's relationship to flow of services
  • Demonstrate understanding of knowledge of organizational strategy and objectives
  • Demonstrates HDS' core values (Customer Focus, Community, Openness, Ownership and Leadership)
  • Liaise with internal and external auditors
  • Perform any other duties and responsibilities which the company may assign from time to time

-nbsp;Interacts with (functions and levels of individuals):
  • Local Country Controllers, Finance Managers, Business Coordinators, and others
  • Business Analyst
  • Revenue Accounting Team
  • Credit - Collection Team
  • Procure to Pay Team
  • Record to Report Team
  • Internal and External Auditors

-nbsp;Qualification:
  • MBA Finance / CA semi qualified
  • 3-4 years Experience of working directly with multiple countries and cultures in a finance capacity
  • Fluent in English (speaking and writing)
  • Well versed in general accounting entries
  • Willing to go the extra mile to get the job done
  • Able to organize, process and manage a large volume of transactions and documentation
  • Ability to form positive relationships whenever liaising with any party
  • Time management, professionalism, attention to detail, ability to solve problems independently, pro-active, good initiative, delivering quality service, feedback and learning
  • Self-motivated and results oriented
  • Knowledge in IFRS, US GAAP principles and SOX compliance.
  • Familiar with Oracle Financial systems and excellent skills in Microsoft applications.


-nbsp;We are an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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