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Facilities Planner (West)

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Location: London, England, United Kingdom
Job ID: 45837
Date Posted: Sep 18, 2020
Segment: Mobility
Business Unit: Hitachi Rail
Company Name: Hitachi Rail Limited
Profession (Job Category): Repair & Maintenance
Job Type (Experience Level): Experienced
Job Schedule: Full-time
Remote: No

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Are you looking for opportunities to work on high profile rail projects and advanced technology alongside experts from the UK, Europe and Japan? Come and join the fastest growing rail business in the world!
Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions. We are working to Inspire the Next – and this is your chance to be part of it.
Your new role
We are currently recruiting for a Facilities Planner based at our North Pole train maintenance centre in West London. In this exciting role you will be responsible for planning all infrastructure maintenance and repairs to ensure that the contractual and legal compliance for the Train Maintenance Centre is achieved.
You will be responsible for the following deliverables:
  • Responsible for monitoring compliance with the TSA DAC`s and Annex “Major Maintenance and Overhaul” (MMO) plans for each TMCs to ensure financial draw down is achieved. Any changes to the MMO needs to be recorded, approved and updated in SAP.
  • Work closely with TMC Facilities and BA colleagues to ensure all facilities maintenance is undertaken within the required time scales, any deviation must be recorded and brought to the attention of the Regional Facility Manager.
  • Planning will require working closely with the Operation Teams at the TMC, arranging contractor attendance, spare parts & materials availability, staff availability and if required access to rolling stock and drivers.
  • Responsible for producing all reports in line with the contractual requirements to include but not limited to procurement, finance, contractual KPI`s, health, safety and environmental reporting, Daily weekly monthly Maintenance due reporting and maintenance undertaken vs maintenance achieved.
  • Monitoring of available resource levels to ensure that sufficient resource is available to meet the required demand. Bring any shortfalls in demand to the attention of the Facilities Manager.
  • Good and services delivered and received to include GRN to enable automatic payment and re- ordering through the SAP
  • Management of SAP data input to ensure all facilities maintenance and repair work undertaken by the facilities team or contractors is recorded within the SAP system correctly to include recording of time taken and materials used.
  • Support any facilities audits from internal Business Assurance and external customers and bodies including the ORR and BSI.
  • Delivery of work requirement from SAP for the facilities team and 3rd party contractors. Ensure that all necessary paperwork such as contractor “work package plans” (WPP) and task briefing sheets alongside RAMS have been attached to the job card within SAP for audit purposes.
  • Administration of Master Asset and Maintenance Pans in SAP, undertake any changes in periodicities, materials, resource as instructed by the Facilities Manager.
  • Ensure that any conflicts/constraints are identified, rescheduling and solutions developed in a timely manner through close liaison with the key stakeholders.
  • Identify efficiencies with schedule development processes aimed at optimising maintenance and process is development.
  • As the Regional planner you must be prepared to travel to other locations in the UK and occasionally overnight away from base location.
  • Act as a SAP super user to support the Facilities Teams and other business areas
About you
  • Excellent written and verbal communication skills, Calm and diplomatic under pressure.
  • Strong IT skills – typically Word, Outlook. Word, Excel, PowerPoint,
  • Team worker, the position holder must be able to interface effectively with all levels of personnel both within and outside the company.
  • Good written and verbal communication skills
  • Professional telephone manner and the ability to greet all visitors to the depot in a professional and friendly manner


  • Experience working within a Rail maintenance environment
Behavioural Requirements
  • Able to represent Hitachi in a professional manner at all times.
  • Pragmatic, practical and flexible attitude.
Why Hitachi Rail Limited?
At Hitachi Rail you will find a passionate and collaborative environment. We operate according to our values of Harmony, Sincerity and Pioneering Spirit. As such, we work closely as a team and empower our colleagues to take ownership and become creative in our pursuit of excellence. We take pride in the contribution we make to society and we always act with integrity and fairness towards our customers, suppliers and colleagues.
We offer a competitive salary and annual leave entitlement as well as a generous benefits package. This includes a pension scheme with contributions up to 9%, health insurance, and many more perks for you to choose from within a flexible plan that will meet your specific needs and lifestyle.
If you like the sound of the above and feel energised by the idea of joining a great brand at a moment of exciting expansion, please apply now. We look forward to hearing from you!
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