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Payroll & Benefits Specialist, North America

Location: Atlanta, Georgia, United States
Job ID: R0001372
Date Posted: Feb 10, 2021
Segment: Construction Machinery
Business Unit: Hitachi Construction Machinery
Company Name: H-E Parts International LLC
Profession (Job Category): Human Resources
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Description

The purpose of this position is to administer medical benefits, maintain payroll records, complete payroll functions, oversee and monitor payroll functions, and administer the retirement plans for all U.S. and Canadian employees and support the North American Human Resources team.

The focus of this job is on producing high quality, detailed work based on established standards, guidelines and procedures. Precise, consistent work output is essential requiring patience and a willingness to handle and complete one task at a time. The job environment is stable, based on known relationships with people and well-defined processes. Job knowledge and competency is built through structured step-by-step training and positive, supportive coaching from management and peers. Communication with others is based on knowledge of repetitive job routines and procedures gained from sufficient on the job experience. Consistent, error free work based on defined regulations and standards are key measures of job performance success. The job environment promotes steady, methodical work output so that job routines can be completed on time and error-free. This position is designed to develop a valued technical expert, who, recognized and supported by management and a stable work environment, can deliver quality work on a consistent basis.

POSITION SUMMARY:

The purpose of this position is to administer medical benefits, maintain payroll records, complete payroll functions, oversee and monitor payroll functions, and administer the retirement plans for all U.S. and Canadian employees and support the North American Human Resources team.

It is the responsibility of every H-E Parts International employee to insure a safe work environment.  All H-E Parts International employees share the responsibility to insure we return home safely to our families.  Our safe work environment value surpasses all other responsibilities.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Processes payroll for USA and Canadian employees and ensures enrollments, terminations, changes and garnishments are handled appropriately in country specific ADP databases. Utilizes Pronto and Workday reports to ensure accurate payroll processing for hourly employees and resolves issues with appropriate Operations supervisors. Administers health and welfare plans, including enrollments, changes and terminations.  Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions. Reconciliation of benefit statements and reporting and resolving issues in billing invoices. Reviews payroll, retirement contributions, and benefits to ensure accuracy and initiates corrective action when required.  Adjusts absence modules in Workday and ADP to insure accurate documentation of employee time records. Interacts with auditors by providing information and selected documents for audits, answering related questions for the general accounting audit. Oversees/manages year end statements production (W-2 in USA, T4 and T2200 in Canada). Initiates data for ACA (Affordable Care Act) reporting for 1095 and 1094 annual forms.  Completes year end reports for 401K, and flex plans. Submits ROE forms to Service Canada for Canadian employee terminations. Performs customer service functions by answering employee requests and questions or obtaining help in reconciling issues for employees from insurance broker, HAL (for US) and Canada Life (for Canada). Manages payroll related documents and employee information in Workday and ADP. Conducts information download, transfers and updates to maintain cohesiveness between Workday and ADP Payroll systems. All other duties and projects as assigned.

DECISION MAKING:

Position will be required to make decisions that will directly impact the employees and will seek approval from a level up manager when needed.  

INTERNAL/EXTERNAL CONTACTS:

Position requires collaboration with all organization employees in North America. Position will also require interaction with ADP US and Canada, Canadian benefits broker, Hitachi Americas benefits department, auditors and 401k and RSP providers.  Interaction with the Federal and State tax departments may be required occasionally.

QUALIFICATIONS: EDUCATION and/or EXPERIENCE:

Required

High School Diploma or equivalent Attention to detail, ability to work under pressure and meeting deadlines. Proficiency with Microsoft Office (Work and Excel) and ADP payroll systems. Minimum 3 years of experience in payroll and benefit administration.

Preferred

Bachelor’s degree in business or related area Five to ten years of experience in payroll and benefits administration Experience with Workday HRIS

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