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PTP Accounting Support

Location: Kuala Lumpur Malaysia
Job ID: 1009890HV
Date Posted: Mar 23, 2021
Segment: IT
Business Unit: Hitachi Vantara
Company Name: Hitachi Vantara Corporation
Profession (Job Category): Finance

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The Company

Hitachi Vantara, a wholly-owned subsidiary of Hitachi, Ltd., guides our customers from what's now to what's next by solving their digital challenges. Working alongside each customer, we apply our unmatched industrial and digital capabilities to their data and applications to benefit both business and society. More than 80% of the Fortune 100 trust Hitachi Vantara to help them develop new revenue streams, unlock competitive advantages, lower costs, enhance customer experiences, and deliver social and environmental value.

The Role

The AP Accounting Support ensures timely and accurate processing of supplier invoices and/ or employee expense claims. Main responsibilities include as well timely resolution of internal and external enquiries and issues, proper costs classification, usage of the rules of Asia VAT and month end activities. In addition, the role involves assisting in ad hoc reporting and being a backup for other AP Analyst when required.


Process Invoices
  • Handling of scan copy and / hardcopy of invoices
  • Manage generic Accounts Payable's mailbox(s)
  • Timely and accurate input of invoice information into Oracle financials
  • Archive invoices according to specific country requirements
  • Ensure invoice validity
  • Match invoices to Purchase Orders
  • Match invoices to required receipting documentation
  • Handle exceptions
  • Resolve queries (internal and external) in a timely and professional manner
  • Promote best practices to improve process efficiency.

Process Employee Expense Claims
  • Receive, sort and analyze employee expense claim documentation
  • Input employee expenses into Oracle
  • Audit expense claims and validate claim authorizations
  • Handle exceptions
  • Resolve queries in a timely and professional manner
  • Promote expense claim best practices to improve process efficiency
  • Action payment hold requests from business units
  • Prepare payment batches

Vendor Master Data Creation
  • Ensure completeness of supporting documents submitted by requestor
  • Manage APAC Vendor Master Data's mailbox(s)
  • Timely and accurate input of vendors' information in Oracle.
  • Archive vendor master data request
  • Ensure vendor master data creation created within SLA.
  • Resolve queries (internal and external) in a timely and professional manner
  • Promote best practices to improve process efficiency.

Month End
  • Assist in month-end tasks to finalize the AP module, create accruals and account for prepayments

  • Ad hoc reporting to internal and external customers

Perform Other Duties as Required
  • Assist in vendor master creation, mail sorting and supplier administration if required
  • Ensure that HV' core values (Customer Focus, Community, Openness, Ownership and Leadership) are adhered to
  • Actively supports company change programs and acts as a role model for solution selling.
  • Performs other duties as required.
  • Completes all job functions as per department and organization policies and procedures.
  • Maintains current knowledge in present areas of responsibility (e.g. attends ongoing educational programs).
  • Demonstrates responsibility for scope of position/own standard of practice.
  • Demonstrates full knowledge of current position's and department's relationship to flow of services.

  • Candidate must posses at least a Bachelor's Degree in Accounting. Finance or Business Administration or equivalent.
  • At least 1-2 year (s) of working experience in the related field is required for this position.
  • Candidates fluent in Mandarin and English is preferred as role requires candidate to deal with Mandarin speaking internal and external stakeholders in China.
  • Candidates must be able to read and write in Mandarin.
  • Professional, self-motivated and result-oriented.
  • Ability to solve problems independently and knows when to escalate.
  • Able to organize, process and manage a large volume of transactions and documentation.
  • Full-Time Permanent position available.

We are an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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