Payroll Support Specialist

Our Company

Hitachi Vantara is part of the Global Hitachi family. We balance innovation with an open, friendly culture and the backing of a long-established parent company, known for its ethical reputation. We guide customers from what's now to what's next by unlocking the value of their data and applications to solve their digital challenges, achieving outcomes that benefit both business and society.

Our people are our biggest asset, they drive our innovation advantage and we strive to offer a flexible and collaborative workplace where they can thrive. Diversity of thought is welcomed and our employee base is represented by several active Employee Resource Group communities. We offer industry leading benefits packages (flexible working, generous pension and private healthcare) and promote a creative and inclusive culture. If driving real change gives you a sense of pride and you are passionate about powering social good, we'd love to hear from you.

Meet our Team

The Payroll Support Specialist will report directly to the Payroll Manager and be responsible for full cycle, multi-state payroll for an assigned group of employees in the US and Canada. The Payroll Specialist will also support the North America Payroll team, as needed, with the review and audit of payroll data to ensure timely execution of all payroll. This role will ensure payroll is processed timely and accurately utilizing the Ceridian Dayforce payroll platform.

You must possess detailed knowledge of payroll laws and regulations and demonstrate technical skills in a variety of areas including, payroll processing, reporting, and account reconciliations to ensure compliance with company policies and procedures, IFRS, government regulations and key business control requirements.

The Payroll Specialist must effectively interact with all business functions, i.e. Human Resources, Accounting, Tax and IT, to ensure alignment with business objectives and initiatives while handling and managing sensitive and confidential information with the utmost professionalism and highest ethical standards. Excellent customer service, for both internal and external customers, is a priority with timely and accurate responses and resolutions.

What you'll be doing

• Process payroll for a subset of employees on a semi-monthly, multi-state basis in the US and Canada utilizing the Ceridian Dayforce payroll systems and according to strict payroll processing and month end deadlines
• Use Oracle to download timecards and time reports
• Perform file uploads/interfaces
• Upload, balance and reconcile commission, bonus payments and miscellaneous payment files
• Audit payroll transactions from HR/Payroll interface, data entry changes and worksheets entries before and after payroll transmission
• Process payroll for Japanese expat employees
• Distribute payroll reports every pay cycle
• Assist with research of monthly general ledger reconciling items
• Document and revise payroll procedures as required
• Assist with the audit requests from the External and Internal Audit Teams
• Prepare manual checks as needed
• Reconcile manual checks created during pay period and track all aged uncashed checks by performing stop payments/reissuance according to state laws for abandoned property
• Support internal and external payroll inquiries as necessary by performing the necessary research and responding timely and appropriately
• Administer basic aspects of processing payroll including wage garnishments, leave of absence calculations and expatriate transactions
• Assist with year-end close tasks and review of the W-2 and T-4 information

What you bring to the team

• 3-5+ years of multi-state payroll processing experience
• Experience with Ceridian Dayforce preferred or equivalent payroll platform
• Experience with Oracle a plus
• Detailed knowledge of payroll laws and regulations
• High attention to detail
• Customer service oriented
• Sense of urgency and demonstrated ability to meet deadlines
• Flexibility to work extended hours including potentially weekends during peak times, such as year-end
• Ability to work effectively in a team environment
• Strong MS Office and Excel skills
• Ability to effectively interface and communicate with multiple varied internal/external groups/organizations
• Unquestionable ethics and integrity
• Effective communication skills, both oral and written
• Self-starter with ability to work independently with some supervision
• Strong analytical and problem-solving skills

We strive to create an inclusive environment for all and are open to considering home working, compressed/flexible hours and part-time arrangements. Get in touch with us to explore how we might be able to accommodate your specific needs.

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. With Japanese roots going back over 100 years, our culture is founded on the values of our parent company expressed as the Hitachi Spirit:

Wa - Harmony, Trust, Respect

Makoto - Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin - Pioneering Spirit, Challenge