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ASSOCIATE FACILITIES ADMINSTRATIVE MANAGEMENT

Location: Pittsburgh, Pennsylvania, United States
Job ID: 50021663.13HRSTS
Date Posted: May 13, 2021
Segment: Mobility
Business Unit: Hitachi Rail
Company Name: Hitachi Rail STS
Profession (Job Category): Administration & Facilities
Job Type (Experience Level): New Graduate
Job Schedule: Full-time

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Job description
HITACHI RAIL is looking for an enthusiastic self-motivated Associate Facilities Administrative Manager who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Pittsburgh, PA.
Who We Are
Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signalling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across three continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions.
Accountabilities:
  • Responsible for tracking the leases of various facility locations throughout North, South and Central America. This includes rents, payments renewals and property expenses.
  • Maintains and updates lease activities in a database.
  • Ensures accuracy of documents and financial records. Process invoices and maintain /update expense budgets.
  • Maintain records for invoicing of contracted services
  • Maintain hard copy and electronic filing systems for documentation
  • Perform utility usage tracking by monitoring utility invoices
  • Assist the facilities department with various administrative tasks
  • Assist in documentation for HSE (Health, Safety, and Environmental) related activities
  • Place orders for stationary products and equipment
  • Promote/deliver excellent customer service to both Internal Employees and External Visitors.
  • Track monthly utility costs
  • Create pre-purchase requisitions and process invoices.
Required Skills/Knowledge:
  • Bachelor's degree
  • Advanced proficiency with basic computer programs including Microsoft Word, PowerPoint, and Excel, and have good typing skills.
  • Familiar with SAP and Microsoft office applications.
  • Experience with using everyday computer electronic tools (e.g., email, data retrieval, voicemail, and internet/intranet)
  • Demonstrates positive and effective interpersonal and communication skills with colleagues, contractors, and visitors
  • Previous experience with maintaining large office building facility budget
  • Moderate understating of terms and financial analysis relating to lease and facility management functions.
  • Demonstrate attention to detail, follow oral and written instructions precisely, and maintain a high degree of accuracy
  • Demonstrates positive and effective interpersonal and communication skills with colleagues, contractors, and visitors
Desired Skills/ Knowledge:
  • Previous experience with filling out purchase orders, creating pre-purchase requisitions and process invoices.
  • Previous experience with OSHA and Safety Requirements
  • Experience with fleet vehicle administration helpful but not required.
Education: Bachelor's Degree
Languages: English Proficiency
Benefits:
Hitachi Rail employees enjoy a comprehensive benefits package including Competitive Pay, Medical, Dental and Vision Insurance, Short & Long Term Disability, Life & Accident Insurance, Flexible Spending Accounts, Savings Plan, and Paid Vacation. We also offer a number of Work/Life Programs such as Flextime and a variety of Training and Development opportunities.
We thank all applicants for their interest; however, only those under consideration will be contacted. Join us at www.Hitachi Rail-sts.com/en/careers.
It is our commitment at Hitachi Rail to create a diverse environment and we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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Have a glance at our LinkedIn page https://www.linkedin.com/company/hitachirailsts/
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Job type Full time

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