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Business Administration Manager

Location: Maidenhead, POST-BER, United Kingdom
Job ID: R0003398
Date Posted: Jul 6, 2021
Segment: Others (Including Headquarters and R&D )
Business Unit: Hitachi Regional Headquarters
Company Name: Hitachi Europe Ltd.
Profession (Job Category): Finance
Job Type (Experience Level): Experienced
Job Schedule: Full time
Remote: No

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Role Overview

Hitachi Europe Ltd are seeking a Business Administration Manager to join the Security Business Group (SBG) at our regional headquarters in Maidenhead. This role will involve providing accurate business data for all of the Security Business Group, directly to the General Manger, as well as administrative duties including processing purchase orders, sales orders and customer invoices. The successful candidate will have responsibility for a variety of business planning activities to support the security business group solutions strategy and program work. The successful candidate must also be fluent in Japanese and English.

Main Tasks and Responsibilities

  • Accounting and Reporting

    • Co-ordinate and manage financial tasks and ensure timely delivery to colleagues based locally and overseas

    • Co-ordinate corporate and financial governance – including both audit (JSOX, JIA) and product governance

    • Support the SBG planning and reporting process, including providing monthly / quarterly management reporting and KPIs for both Japan and local business

    • Co-ordinate with the HEU F&A team for preparation and delivery of financial month end processes and accurate reporting

    • Regularly provide analysis on KPIs and financial performance reports, with support from the HEU F&A team

  • Budgeting and Planning

    • Co-ordinate the annual planning cycle for both HEU and Hitachi Ltd, including extracting and analysing data, and providing solutions

    • Work with the business and cost centre managers to understand budgeting and forecasting needs using the forecasting tool (BPC)

    • Lead monthly operational performance review calls with cost centre heads and their leadership teams

  • Procurement Administration and Supply Chain Management

    • Collaborate with colleagues to perform and execute procurement tasks correctly and lead the identification, monitoring and management of risk profiling across the projects

    • Lead the purchasing function for SBG: create purchasing requisitions, purchase orders, and manage the end to end invoicing process / payment tool for SBG 

    • Perform credit and account receivable tasks including maintaining customer accounts using the tool (NAAS)

    • Manage the SBG financial records and master data to meet strategic and business reporting requirements, including the delegation of authorisation limit table

  • Export Control Administration

    • Ensure Legal compliance and provide import/export administration within government rules and regulations, including appropriate licensing for shipments

    • Carry out MK denial denied party checks on all new customers and vendors

    • Carry out export control checks in NAAS for new customers

    • Maintain product classification List

    • Complete CERD enquiry forms for SBG group once a year

    • Comply with audit requirements

  • General Administration

    • Place orders for products and monitor stock level

    • Half yearly stock counts

    • Tracking of loan agreements and loaned stock

    • Upload invoices to customers’ portal

    • Quarterly processing of royalties for customers

    • Monthly processing of SBG contractor invoices to ITEsoft

    • Log holiday and absence information for contractors in excel sheet

    • Sales and admin teams’ ad-hoc enquires

Key Skills and Experience


  • Fluent in Japanese and English

  • Experience working for a Japanese organisation

  • Detailed financial knowledge and understanding

  • Strong administrative experience

  • Procurement knowledge and experience

  • Ability to communicate with colleagues across the business

  • High attention to detail and a high level of accuracy

  • An organised, proactive and ‘can do’ approach to work

  • IT and system literate, including MS Office

  • Able to work independently and as part of team


  • Export control experience

  • SAP knowledge

Benefits Package

Company Funded Benefits

  • Market competitive salary and discretionary bonus scheme

  • Generous holiday entitlement - with the option to buy up to an additional 5 days per year

  • A Holiday Banking scheme allowing you to bank untaken holiday to use another year

  • Group Personal Pension

  • Private Medical Insurance with self-funded option to cover family members

  • Employee Assistance Programme available to all employees

  • Personal Accident Insurance

  • Ample employee parking at our Whitebrook Park headquarters

Voluntary Benefits (funded by employee) include:

  • Cycle to Work scheme

  • Gym Membership

  • Dental Insurance with option to include dependent children

  • Health screening

  • Dining card

Business Group Overview

The Security Business Group (SBG) of Hitachi Europe is responsible for selling and delivering Security software solutions to Hitachi Europe customers. Our focus is Smart Commerce which combines the areas of e-commerce, smart card systems and enterprise (legacy) application integration. In addition, we also support and sell Hitachi developed security software products.

Company Overview 

Hitachi Europe Ltd is a social innovation company with headquarters based in Maidenhead, England. The company’s European operations employ over 550 people to deliver services and solutions to customers in several key business areas. The company's portfolio includes digital media products, industrial components and equipment, European procurement and sourcing, research and design, information systems. 

HEU is also responsible for managing a Shared Services Group that provides the Company's business units with a range of innovative and effective common services that deliver value, create ‘lean’ processes and support growth and development - including HR, IT, Legal, Finance & Accounting, Corporate Communications & Sustainability, and Business Development. 

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